Meeting Minutes

June Baronial Business Meeting

South Downs Baronial Business Meeting

01 June 2022, Time: 1932

Notes submitted by Lady Raven Helmsplitter, stunt South Downs Chronicler.

Master Mattias called the May meeting to order. Our Seneschal, Master Nikoslav Mikolaevich, greeted the populace joining the Zoom meeting. Nikoslav read the Kingdom Anti-Bullying statement.

Officers Reports

Seneschal, (Master Nikoslav Mikolaevich)

  • If anyone has not seen it, he posted the info about the meeting space and schedule options
  • After talking with the officers, we’re looking at adjusting the in-person schedule to maximize time together and minimize costs.
  • Multiple options are shared online, all at the previous Doraville location
  • Doraville – not that much different in cost compared to other locations, and the contract is easier (other places need a new contract for each meeting)
  • Mathias said he’s a fan of having the business meetings online (because he loves Justina’s pie charts). Makes it easier for everyone to attend, even if they’re working or out of town
  • Online accessibility options are another advantage
  • Perhaps we can do dinner after project night instead of business meetings, to maintain community (Yeoung Su)
  • Emelina is really excited about having project nights in person – it can be difficult to work on projects while trying to participate online
  • Señor No commented that ongoing Zoom meetings outside of work is discouraging. Nik replied that this can always be revisited once we start getting $$ in after Red Tower/CW
  • Yeong Su mentioned that it’s been really hard to find suitable locations that are cheaper
  • Nik said that next Wednesday is potentially open in Doraville – we could start with the Option 3 schedule beginning 6/8. He’ll check with Doraville this week and see how far in advance we can schedule our meetings there.
  • Storage unit search is ongoing. Nik is checking out every public storage space in metro Atlanta. Justina said the current price is $466/month (?). Staying with Public Storage is good because we can pay at any location. Looking for a 20×20. We either need to move or get the price sorted out by the end of June – price increases in July. The budget has already been approved
  • Castle Wars bids – Nik posted on the FB page. No site yet, no theme yet, so completely open.

Herald (Lady Bú Feiyan)     

Knight Marshal (Lady Mairghread Wilson) who 

  • Nothing new (new Knight marshal)

Rapier Marshal (Captain Brendan de Hay)

  • Thanks to Master Wistric and Master Ximon for covering practices while I’ve been away on business trips.
  • We have a couple of new fencers that I’ve barely had a moment to meet.  Perhaps Ld. Ogata can make those intros for us.
  • Ogata and Pietro seem well on their way to getting marshal’s warrants, which will help make South Downs Rapier more accessible.  Huzzah!

Live Weapons (Master Mathias Blackett)

  • Last month’s practice went well – 20 people showed up
  • Agnes qualified for 
  • Donated arrows for youth archery
  • One more person qualified for 
  • One more person qualified for axes and spears
  • The next practice held on 6/19 – yes, it’s father’s day but that’s the date that’s available
  • Roice (sp?) is going to work on youth archery, which is really needed in this kingdom

Reeve (La Magnifica Justina di Silvestri)

  • The RT deposit check was lost, but Isabella was able to secure the reservation and she was reimbursed for the $675. The remainder will be due at the event.
  • The site fee has an additional $100 in admin fees and taxes, bringing the total to $1350, and the barony will vote to approve. Populace approved.
  • The original check has had a stop payment placed, the fee for that is $36. The Financial Committee has approved this expense and as it is under $50 does not need a populace vote at this time.
  • New checks have been ordered, the cost is $112.35, previously approved in the reeve annual budget.
  • June was the last month of the cost increase for storage, so storage fees increase to $466/mo starting in July

Quartermaster (Mistress Isabetta de San Marco) 

  • Nothing new
  • We have stuff
  • Trying to find a new place to store our stuff – the best deal she can find so far is a 10×30 for more $$ than what we’ve got currently

Chatelaine (Lord Ogata Tarō Hiroyuki)

  • I’ve also completed a Gold Key Donation intake document in the form of a Google survey and I’ll be getting in touch with our web minister to have that added to the Chatelaine page
  • Also uhhhhhh, we have more newcomers than I ever expected
  • Lola, Giovanna MKA Armena, Maryam MKA Kaity, Sein, and Red, and Laura McWhorter had a pretty solid time at ArtSci Crown. I could say that I had an enjoyable weekend, which could be the end of the report.
  • However, at different times this past weekend, our newcomers approached me in confidence to tell me how they were personally affected by casual discrimination and bigotry.

I don’t think we’re going to solve systemic bigotry once and for all in a single zoom meeting. What I would like to do right now is repeat some advice that Kehinde had during their class on Diversity Equity and Inclusion in the SCA.

Most of us don’t have bystander intervention training.

If someone approaches you to talk about a time they had to deal with bigotry, or even if they’re being targeted that way right in front of you, the best thing you can do is check in with them as a first reaction. Offer to get them out of the situation if that makes sense, listen to them sincerely, and trust them to tell you what they need at that moment.

I know the first reaction for some of us is to step in with dramatic, romantic gestures and promises about how we will act on their behalf. On some level that makes sense, a lot of us have this image of a knight as someone who steps in to defend the weak and take on any challenge no matter how great, and… you get the idea.

But that’s just one example of knightly behavior.

Instead, I think we could all stand to practice grace by asking our friends what they would prefer to have happen to resolve what they’re going through.

Also like, I know we’re getting a lot of newcomers and it may be hard to tell who is who.

What I would offer as a solution is some solid advice that was already offered by one of our newcomers.

Rather than asking “Hey are you this person?” try introducing yourself and then asking their name. Or, if they’ve already told you and you’ve forgotten, you can even try “Would you mind telling me your name again?” I guarantee, that someone will be way more forgiving of forgetfulness than casual discrimination.

Even if you’re 100% sure and you’re confident that they are who you think they are, the worst case scenario is you’re wrong and now somebody has been reduced to a category rather than being seen as an individual.

  • I hate the idea of ending this with something like “we can do better” and I would prefer to say something more concrete.
  • However, in the interest of time, I’m going to end it there by saying I trust y’all.

Demo Deputy (Lady Bú Feiyan)

  • Nil sent Bú and Ogata an email about a potential demo at a school
  • Holy Spirit prep 7th-grade history teacher looking for fighters and C&I in Dec/January. More info to follow

Arts & Sciences (HE Rhiannon verch Madyn)

  • No report

Provost (Daegam Soong Myeong-Su)

  • Class this month will be virtual and is How to Read Music by Noble Cellach ingen Oengusa. They will be moving to Boston, so they can only teach virtually this month. It is currently set for June 22, but I plan on talking to them in case the meeting schedule will shift things around. If we start with in-person this month, we’ll need to reschedule the June class since it will need to be done virtually. So – if you have an in-person class you’d like to teach, talk to Myeong-Su
  • Switching hats from South Downs Provost to Dean for RUM – Get your classes submitted for RUM by June 15th! We’re hoping to have a virtual track so you can teach even if you’re not going to be able to make it to the event. Use this form to submit your classes.

Chronicler (Baronessa Aelia Bassina)

  • Still in need of a deputy. If you know anyone who may be interested, please direct them to me.

Social Media Minister (Lady Isabella Parr & Lady Agnes Halydaye) 

  • Isabella says we have social media, nothing else to report

Diversity, Equity, and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai & Lily of South Downs)

  • Thanks to Ogata for his comments/advice about casual bigotry
  • Thanks also to everyone who was supportive and to Lily who spoke up when the situation needed 
  • Might be a good time to revisit our class on microaggressions and unconscious bias – often people are not trying to be malicious, they just need guidance
  • Moving DEI classes to every other month will definitely make it easier to prepare/plan and advertise classes
  • Working with kingdom to develop reporting processes
  • Thanked everyone in the group for the work y’all are doing. Despite things we’re still working through as a kingdom, we worked really hard to be welcoming and inclusive

Webminister (Lady Zhelana Vovkivna)

  • Added chatelaine (demos) to help wanted page.
  • Zhelana is also looking for a deputy

Minister of Children (Lady Una Ulfrdottir)

  • Nothing to report

Their Excellencies, (Master Wistric Oftun & Mistress Sunneva de Cleia)

  • Sunneva shared Wistric’s notes which she then attempted to decipher
  • We’re doing RUM, which means Baronial Court, which means they need recommendations. Recommendation forms are online, but if you find it intimidating, just text their Excellencies. They want to know!
  • Since we’re ramping up in-person events, we’re looking for retainers/courtiers. Hang out with TE in shifts, help out, etc. Great job for newcomers, very low-key gig (other than for feast or court).
  • Looking forward to meeting everyone in person again 🙂 we miss that!
  • Let’s continue the lovefest!
  • And say hello to newcomers!

SCA Business

  • Red Tower
    • Isabella – need volunteers – many hands make light work
      • Merchantcrat
      • Event Steward
      • Nastycrat
      • Fundraiser lunch (Mattias mentioned that Excelsior would likely love to do this)
    • Going to do a passport – get stamps for taking part in activities, raffle basket giveaway at court. Need donations for raffle basket
    • Margavati asked about whether we’re still doing pavilions – maybe not? But we’re looking at a pavilion for an SCA swap in addition to the merchants
    • The Grand Bazaar is the event theme. Mattias discussed ideas for LW targets that would reflect the theme and not be cliche
  •  RUM
    • Isabetta is still looking for 2 people to be runners – need a person on each floor that teachers can access for help
    • Looking for a royal liaison
    • Looking for someone to do a royal lunch
    • Troll volunteers also
    • Interested? Text her on FB

Non-SCA Business

  • none

The business meeting was closed @ 2022

The next business meeting will be held on 06 July 2022, 1930, Zoom Meeting.

Society ANNOUNCEMENTS

April 2022 Baronial Business Meeting

South Downs Baronial Business Meeting

06 April 2022, Time: 1930

Notes submitted by Signora Aelia Bassina, South Downs Chronicler.

Master Mathias Blackett called the April meeting to order. Our Seneschal, Master Nikoslav Mikolaevich, greeted the populace joining the Zoom meeting. Nikoslav read the Kingdom Anti-Bullying statement.

Officers Reports

Seneschal, (Master Nikoslav Mikolaevich)

  • Raven announced as Deputy Seneschal
  • Call for Red Tower Bids, 5 months out from the event. Last call for bids before per policy Baronials will make a bid. In 4 months their bid will be accepted if we don’t get a different one.
  • Discuss and vote on RUM Bid
    • Unknown if RUM would be handling teachers’ gifts or for South Downs. Typically handled by RUM deans.

Herald (Lady Bú Feiyan)     

  • Please check our website to make sure that all of your Awards are reflected. 
  • Still looking for a deputy

Knight Marshal (Lady Mairghread Wilson)

  • Mask & contact tracing has been dropped for now.  Vax checks are still required for GA, however.  Please be flexible as COVID rates may change and procedures may be put back into place.   Please be respectful of others’ choices if they choose to wear a mask or social distance.
  • Deputy KM now has loaner gear and will take over the office around 15 May 2022 with the new heavy reporting cycle.  My warrant is good until July, and I will be available to assist with transitioning if needed.
  • Upcoming practice considerations: This time of year practice is weather permitting; be aware last-minute cancellations may happen.   
    • 4/3/2022 – NO Practice (Coronation)
    • 4/10/2022 – NO Practice (Fool’s War)
    • 4/17/2022 – NO Practice (Easter)
    • 4/24/2022 – NO Practice (Lemonade Days at the Park) or look at an alternate location (Blackburn)? 
    • 5/1/2022 – Practice
    • 5/8/2022 – Depends on interest level (Mother’s Day)
    • 5/15/2022 – Practice
    • 5/22/2022 – Practice
    • 5/29/2022 – NO Practice (Artsty-Crown)

Rapier Marshal (Captain Brendan de Hay)

  • Practices have been sporadic of late, primarily due to event activity (Hooray for the return of in-person events!)
  • My work schedule will make my ability to attend scheduled practices uncertain for the next few months.  Any warranted rapier marshals who are able to help as celebrity guest rapier marshals for our practice, please contact me.  We will need your help.
  • Also, no warrant is required, but it would be much appreciated if someone could coordinate our loaner rapier gear over the next few months as well.
  • The search for a deputy/replacement for my position continues.

Live Weapons (Master Mathias Blackett)

  • The next practice will be held on Sunday, April 24th.
  • Ælfric is having his marshal tournament this weekend at Fool’s War, so we should be up to 4 warranted LW marshals in the barony after that.
  • For those interested, I will be looking for a new MIT once Ælfric is a full-fledged marshal.

Reeve (La Magnifica Justina di Silvestri)

  • We have $9,093.86 in the bank
  • March expenses were the storage space- still looking for a new storage site as the rate will go up in 2 months and thrown weapons supplies.  Arrows, axes, and knives from the Live Weapons budget totaled $191.48. The remaining approved budget for Live Weapons is $108.52
  • Q1 2022 is due at the end of this month. I will be following up with folks on any outstanding business as I am moving all digital records to the kingdom Exchequer Drive.
  • I am looking for a deputy! If you find office management and spreadsheets fun, this is a really satisfying office to hold and an important one to the Barony! If you have any questions please let me know.
  • A reminder, there is a new process for reimbursement. If you have NEW barony purchases to request, please fill out a Purchase Request Form. If you have receipts for already approved purchases (such as budgeted expenses and approved bid event expenses- NO personal purchases may be on a receipt!), please fill out a Check Request Form. I am happy to help with these forms if needed. These forms are very helpful with record keeping and financial transparency.  

Quartermaster (THL Isabetta de San Marco) 

  • We have stuff still, it hasn’t been touched.
  • I will also start looking at storage units. I will look around Atlanta. If you have any near you, please let me know.

Chatelaine (Lord Ogata Tarō Hiroyuki)

  • The number of chatelaine things happening has ramped up /significantly/.
  • If you all remember Lisa Rogers from Coronation, it was her first event. I was fencing for most of the day, but I caught up with her during the Rose Ball and afterward on the ride home and I’m pleased to report that she enjoyed herself!
  • Yesterday I got confirmation that we have two newcomers attending Fools War this weekend. So everybody I’d like to introduce you to Lola and Johann.
  • Lola and I are getting to the site together on Friday. Johann will be arriving on Friday as well, probably later.
  • My plan is to do some site touring with these two before fencing starts up on Friday, then help get camps set up before Friday Night Fights. If you’re unfamiliar, Friday Night Fights is basically the WWE of combat sports in the SCA.
  • Interestingly, we received an email from another prospective newcomer Devin Roark. They’re very interested in attending some of our upcoming meetings and in-person events. Right now our contact has been limited to an email thread, but I’ve suggested they get set up with a Facebook account to keep up with the Barony and Kingdom pages as well as news on events.
  • Additionally, I’ve got a little update on the Gold Key. Since the last meeting, Nikon has generously laundered and packed up everything he had been storing at his house and moved it to Majda and Justina’s house. This is not Gold Key’s final resting place, just a temporary location while we settle on a date to get it cataloged and stored more appropriately.
  • Nikon was able to get everything laundered and packed up, it’s currently residing at Majda and Justina’s house.
  • I’m heading over there tomorrow to get things for Lola and Johann. Majda and I are also settling on a day to get everything cataloged and photographed.

Demo Deputy (Lady Bú Feiyan)

  • I am working on setting up demos. 
  • Currently, in the process of making a list of all of the places we would like to have demos. Please feel free to contact me if you have suggestions. 
  • Also, let me know if you’d like to be part of the demo team.

Arts & Sciences (HE Rhiannon verch Madyn)

  • Please enter your A&S activities into our tracker. A link will be posted on Barony’s FB page.

Provost (Daegam Soong Myeong-Su)

  • Class this month will be Old English Pronunciation Basics by Lord Ælfric Hort.
  • I’d like to say thank you to Magnifica Justina di Silvestri for hosting the Theodosia Colloquia last month because it has helped fill our class schedule out to August!
  • We’ve got lots of interesting classes coming up. If you’ve got a class that you want to teach, please let me know! We’ve got a few slots still available and would be happy to have you teach!

Chronicler (Baronessa Aelia Bassina)

  • Still in need of a deputy. If you know anyone who may be interested, please direct them to me.

Social Media Minister (Lady Isabella Parr & Lady Agnes Halydaye) 

  • Nothing to report. We have social media.

Diversity, Equity, and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai & Lily of South Downs)

  • DEI class this month is DEI and the SCA (Applying Corporate DEI to the SCA), taught by Omokehindegbegbon Ayoka of the Opo, called Kehinde

Webminister (Lady Zhelana Vovkivna)

  • Corrected spelling of chatelaine deputy email
  • Added all awards from MCA
  • Changed Isabetta’s title
  • Changed LW officer
  • Linked to updated forms on reeve page

Minister of Children (Lady Una Ulfrdottir)

  • Nothing new to report.

Their Excellencies, (Master Wistric Oftun & Mistress Sunneva de Cleia)

  • We are sorry we can’t join you all tonight.
  • Congratulations to all who were recognized at Gulf Wars and Coronation – this barony and her members continue to shine. Another great achievement was Mariana’s feast at Coronation, which is being praised far and wide. 
  • We’ll see you at Fools War, where we will have the Baronial day shade set up. 
  • Thank you all, as always.

SCA Business

  • Mairghread
    • It has been brought to my attention that I am trying to sabotage Isabetta’s event bid. I would like to set the record straight, I think she is doing an amazing job at autocrating.
  • Ogata
    • If anyone needs Gold Key, please tell me before 2pm tomorrow (04/07/2022). If you don’t, I can’t promise it will be at Fool’s War. 
  • Justina
    • Thank you to everyone that helped with my elevation.

The business meeting was closed @ 2003.

The next business meeting will be held on 04 May 2022, 1930, Zoom Meeting.

Society ANNOUNCEMENTS

March 2022 Baronial Business Meeting

South Downs Baronial Business Meeting

02 March 2022, Time: 1930

Notes submitted by Signora Aelia Bassina, South Downs Chronicler.

Master Mathias Blackett called the March meeting to order. Our Seneschal, Master Nikoslav Mikolaevich, greeted the populace joining the Zoom meeting. Nikoslav read the Kingdom Anti-Bullying statement.

Officers Reports

Seneschal, (Master Nikoslav Mikolaevich)

  • Reminder for call for Red Tower Bids
  • Reminder for call for RUM bids
  • No other announcements or updates

Herald (Lady Bú Feiyan)     

  • Nothing to report

Knight Marshal (Lady Mairghread Wilson)

  • CDC dropped mask requirement for fully vaxxed.  However, we will continue with mask mandate at practice until further guidance from Kingdom Seneschal is received.
  • Deputy KM now has loaner gear and will take over the office around July-ish.
  • Upcoming practice considerations:
    • This time of year practice is weather permitting; be aware last-minute cancellations may happen.  Vaccination cards or negative COVID tests, and contact tracing info is still required.  Please be respectful of others and maintain social distance.
      • 03/06/2022 – Practice
      • 03/13/2022 – Practice depends on Marshal coverage (Gulf Wars)
      • 03/20/2022 – Practice depends on Marshal coverage (Gulf Wars)
      • 03/27/2022 – Practice

Rapier Marshal (Captain Brendan de Hay)

  • February saw only a couple of rapier practices with sparse attendance, but there we were.
  • Loaner gear will now be available for Sunday practices, but please try to request it in advance.  Come on out and join us!
  • Tuesday evening practices are still TBD, as work is doing “work” things to my life.
  • Where else were we?  Some of us went to a Rapier and Saber Pedagogy retreat, learning to be better teachers.  Some of us went to Meridian Challenge of Arms, (see the pictures taken by HE Emelina).
  • Where else are we going?  Gulf Wars is coming.
  • From the desk of the Kingdom Rapier Marshal. Also, they are not allowing authorizations at Gulf Wars.

Gulf Wars is coming up very soon. Please check that your authorization card is up to date.  If your card is expired you will need to do a reauthorization. 

If a new card is needed before Gulf Wars, please opt to send your reauthorization paperwork to the email listed on the auth form. This will guarantee there is not a mail delay. 

If you have previously sent in an authorization form and have not received a card. please send a copy of your original paperwork to rapier@meridies.org and rapier.auth@meridies.org

Master Nikoslav

Deputy Earl Marshal – Rapier

Live Weapons (Master Mathias Blackett)

  • Practices have started back up again. 
    • The next practice is set for this Sunday, March 6th so we can get one last practice in before Gulf Wars.
  • Loaner arrows are still en route, but the supplier is located in Ukraine. I will give them until April to update the tracking information before I contact them, international incidents permitting.
  • Royal rounds will commence this Sunday (March 6th), and hopefully, we will be able to have Ælfric run his marshal tourney at either Fool’s War or April’s Baronial practice.

Reeve (La Onesta Signore Justina di Silvestri)

  • Bank statement as the end of Feb 2022: $9,811.86
  • Last month we established our annual budget for the rest of 2022, you can find copies of that in the FB group files as well as the purchase request form if you have new baronial purchase requests, and the check request form if you have a receipt for an approved purchase. If you have any questions or need guidance navigating these forms, I’m always happy to help you out.
  • I want to be fully transparent about where this budgeted money is, so here are our expenses so far: 

  • We got an email from Public storage that the cost is going up from $349/mo to $466/mo.
    • This would be an additional $117/ mo and will cost us an additional $936 for the rest of the year
    • And bumps the cost of storage from $4,188 to $5,592/yr provided it doesn’t go up again. This is an additional $1,404 per year.
    • So we may want to consider our options. I called the storage office and the manager said they only do month to month but she applied the credit to our account for 3 months so the rate won’t increase yet and that gives us a little more time.
  • Lastly, I am looking for a deputy- if you like spreadsheets and organizing office things, this job is a lot of fun! Let me know if you have any questions, or if you are interested.

Quartermaster (THL Isabetta de San Marco) 

  • We have stuff.
  • Nothing was used at MCA.
  • Nothing new to report.
  • I will start pricing other storage options outside the perimeter. Hopefully, we can find something less expensive than what we are currently paying. 

Chatelaine (Lord Ogata Tarō Hiroyuki)

  •  Chatelaine things are happening.
  • I haven’t been available to see my friends, Viridia and Kayd, for classical saber practice. For lack of that, I’ve kept myself busy in other ways.
  • Nikon just got his floor installed, and we’ll be coordinating soon to get Gold Key cataloged so we know what we have and what state it’s in.
  • Also, as something Gold Key adjacent…
    • I’ve been putting some work into an idea that Margavati floated a while back, in which we develop guides for super simple extra-European garb.
    • The crux of the project is to “Make a really easy to follow set of guides for newcomers (and anybody, really) on how to make accessible garb, and give people options for cultures and time periods beyond a basic t-tunic”.
    • Credit goes to Margavati for that specific description.
    • Sometime tomorrow I’ll be releasing a guide on “Rolling Your Own Fabric Bolts for Rectangular Construction.” I chose to start there because having a bolt full of narrow lengths of fabric was a great way for me to expedite Japanese garb.

Demo Deputy (Lady Bú Feiyan)

  • Nothing to report.

Arts & Sciences (HE Rhiannon verch Madyn)

  • Our 1st quarter report went in. Let’s keep our tracking sheet going! As you enter your info in our A&S sheet please make sure you are entering your work on the Q2 tab.
  • 100 Days of Art/Sci challenge is up and running. Please drop in and add your voice to the challenge. Call out challenges to other folks to get them involved.
  • Gulf Wars! Lots of classes! I’d really like to encourage those who are attending to take a class or two and to consider taking one outside your normal interests. Be brave and try something new!
  • It’s not too soon to plan your entry for the Kingdom Arts & Sciences competition this May. For those who entered previously and received feedback from the judges please consider following the advice and re-enter your piece a final time. Judges love to see when their advice has been followed and it has improved an entry.

Provost (Daegam Soong Myeong-Su)

  • Class for this month will be a Theodosia Colloquia helped by La Onestra Signora Justina di Silvestri, which is a roundtable presentation where people do a short talk on a topic that they’re interested in or just learned about! It’s a very fun show-and-tell format that is sure to have some fun topics.
  • Classes are open for the rest of the year, so if you have a class that you’d like to teach for the Barony, please reach out to me or Lord Ælfric and we’ll get you on the schedule.
  • For the rest of the year, we need classes! If you’re interested, please let me know.

Chronicler (Signora Aelia Bassina)

  • I have had an inquiry as to being the Deputy Chronicler. However, I need to wait for approval from the Kingdom Schenishal and Kingdom Chronicler.
  • Nothing else to report.

Social Media Minister (Lady Isabella Parr & Lady Agnes Halydaye) 

  • We have social media accounts! 
  • We’ve had a slight uptick in spam posts so deleted those hopefully no one even noticed
  • Also went thru our member list in our group and deleted any obvious spam accounts. Even with the cull the FB Group still managed to grow by 2 this month. Insta grew by 6 and Twitter stayed the same. 
  • Worked with Owl’s Nest this month- they’re having a social for newcomers /fighters practice this weekend. Gonna share it on our socials tonight or tomorrow because it’s super close to us and if you know any newbies that are too shy for the event, this is a great way to dip their toes in!

Diversity, Equity, and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai & Lily of South Downs)

  • Mental health check-in for DEI this month!

Webminister (Lady Zhelana Vovkivna)

  • Updated A&S Minister
  • All awards from MWAS
  • All awards from MCA
  • Corrected spelling of chatelaine deputy email
  • I am looking for a deputy!

Minister of Children (Lady Una Ulfrdottir)

  • Nothing new to report.

Their Excellencies, (Master Wistric Oftun & Mistress Sunneva de Cleia)

  • We want to thank everyone who made it to Midwinter, everyone who made it happen, and everyone who took classes. Also, thank you all for behaving!
  • We have a lot of officers who need deputies. Please take this opportunity to step up. The officer positions are designed to be doable. 
  • In general, continue to be awesome!

SCA Business

  • Margavati – if you are a young person and are looking for experience in both the SCA and real life, the Seneschal is a great place to start. 
  • Iazzie – with the recent change with the CDC and the drop in numbers, is there a plan to go back to an in-person meeting?
    • Nikoslav – from the last meeting, we are going to be looking at the previous place we were using and looking at other options. We were thinking of maybe being able to meet in person again in June/July (Summer). There are a number of places that have their own rules in regards to gathering. We also need to look at the cost of the location. This could be complicated with the increase in the cost of the storage area.
  • Kal – I just want to promote the Meridian Social at Gulf War. We may or may not have light-up Viking hats. 
  • Agnes – Is there a chance that in-person won’t resume?
    • Nikoslav – there may be options for zoom to continue for things like classes. It may be cheaper.
    • Wistric – My take on it is we will have an option for virtual even for the in-person meetings.

The business meeting was closed @ 2010.

The next business meeting will be held on 06 April 2022, 1930, Zoom Meeting.

Society ANNOUNCEMENTS

February 2022 BARONIAL BUSINESS MEETING

South Downs Baronial Business Meeting

02 February 2022, Time: 1930

Notes submitted by Signora Aelia Bassina, South Downs Chronicler.

Lady Agnes Halydaye called the February meeting to order. Our Seneschal, Master Nikoslav Mikolaevich, greeted the populace joining the Zoom meeting. Nikoslav read the Kingdom Anti-Bullying statement.

Officers Reports

Seneschal, (Master Nikoslav Mikolaevich)

  • Applications for Baronial Seneschal still open
  • WIll be making a post to announce taking bids for Red Tower on Sep 18th.
  • Will be making a post to announce taking bids for Royal University of Meridies as KLE bid for the year. 
  • Process of looking for an in person location for meetings is beginning. Aiming for potential physical meetings to begin in the summer

Herald (Lady Bú Feiyan)

  • Please send word any heraldry-related research or projects you may be working on. Our quarterly report is due soon.
  • Still in need of a deputy

Knight Marshal (Lady Mairghread Wilson)

  • Regional practice this Sunday at the covered pavilion in Carrollton. Requesting $300 for an annual marshal budget to cover the cost to reserve for Sunday following MWAS going forward.
  • Inventory & hand-off of heavy loaner gear to Deputy KM to take place later this month.
  • Upcoming practice considerations:
    • This time of year practice is weather permitting; be aware last-minute cancellations may happen.  Vaccination cards or negative COVID tests, and contact tracing info is still required.  Masks are again required unless actively eating, drinking, or fighting.  Please be respectful of others and maintain social distance.
  • 2/6/2022 – Regional Practice tentatively at pavilion in Carrollton (back up is Liane Levetan)
  • 2/13/2022 – Practice
  • 2/20/2022 – Practice depends on Marshal coverage (Panhandle weekend)
  • 2/27/2022 – Practice depends on Marshal coverage (MCA weekend)
  • 3/6/2022 – Practice
  • 3/13/2022 – Practice depends on Marshal coverage (Gulf Wars)
  • 3/20/2022 – Practice depends on Marshal coverage (Gulf Wars)
  • 3/27/2022 – Practice

Rapier Marshal (Captain Brendan de Hay)

  • There were some practices before and after the 2-week hiatus.  Sparsely attended, but there we were.
  • Please note the updates from Kingdom about COVID policy.  
    • Masks are no longer required for outdoor events (including practices).  
    • In Georgia, we CAN and DO require proof of full vaccination or proof of negative Covid test for EVERY event. We also CAN and DO require masks indoors in accordance with Kingdom policy.
  • Just to get this in the minutes…. I could really use a deputy, who would actually take over the office at some point.  Interested in becoming a rapier marshal, and/or signing on as my deputy/replacement, please contact me or M. Nikoslav.
  • Thanks to Ld. Marco from Arenal who has agreed to be our Celebrity Guest Rapier Marshal for the regional practice, as I will be unavailable (family obligations).
  • I will also be unavailable on 2/20.  If there is a warranted rapier marshal available for that day, I’d be obliged.
  • All rapier and rapier-adjacent folks are encouraged to attend the greatest rapier event in the Knowne World, Meridian Challenge of Arms, on the weekend of 2/25-27.  Early sign up for the tournaments was posted a few minutes ago.
  • Februrary 27, I’ll be returning from MCA, so I probably won’t be available to operate that Sunday’s practice.

Live Weapons (Master Mathias Blackett)

  • Master Mathias Blackett (mka Ben Coffee) is taking over as Live Weapons marshal.
  • Lord Conner O’Dell (mka Shawn Mullen) remains in the deputy position.
  • Archery practices will start back this month at a new location in Austell, Feb 13th. The location belongs to the sister of Roìs O’Shannon (mka Tierza Coffee). The address will be sent to those interested.
  • I intend to include Thrown Weapons (axes, knives, and spears) at these new practices and will need to purchase some loaner gear.
  • Masks are no longer required while archers are on the line.

Reeve (La Onesta Signore Justina di Silvestri)

  • Q4 2021 Doomsday report was completed
  • Bank statement as of Dec 2021: $11,248.52
    • Minus pending checks: $10, 928.52
  • The Financial Committee met 1/31/22 to discuss the Annual Budget. Also discussed are the in-process financial policy update/reformat and baronial inventory. This is something we will do annually moving forward, per kingdom financial policy.
  • In Q4 2022, we will meet again to discuss the 2023 budget and have another approval vote by the barony at the December 2022 business meeting.
    • Projected Storage $349/mo x 12= $4188/yr
    • Meeting space: If we were to have ½ year of in-person meetings later this year, at our previous meeting rate,  $50/meeting at previous meeting space x 25 weeks= $1250 (half-year). This is added as something to consider and have a dedicated fund just in case.
    • Knight Martial:$300 – this was already approved via vote last month for the regional practice pavilion 
    • Rapier Martial-  $100, projected while the budget for repairs is estimated. 
    • Live Weapons Martial- $300 Estimated, notes: Thrown Weapons loaner gear. Axes: $25 for 3 at Harbor Freight; Knives: $40  plus tax, S&H (~$12) from Cold Steel for 3 Mini Flight Sport throwing knives; Spears: $60 for 3; New loaner arrows: $110 for 3 dozen arrows, plus shipping and handling.
      • Note this does not include event expenses for targets, so when it comes time to bid for CW and RT, we need to keep in mind the cost of target essentials. Wood for 2 new target stands (For RT & CW): $64 each. Conner has a target we can use for practice until it needs replacing. Caution tape: $10 Orange marking spray: $15- in event bid estimate $200~ supplies
    • Exchequer- requesting a one-time supplies/budget request of $350 for 2022 (will not be a recurrent budget) NEED: $Check refill. The cost is $112.35 for 252. This should include delivery. 
      • New Checkbook Binder:  $25+;  7 x 3-Ring binders to keep physical receipts and misc paperwork per year. 2” heavy-duty est $8/ea $60;  Sheet Protectors $10;  Stamps $25.  
    • So to look at the numbers, we would have  $6,488 dedicated funds out of $10, 928.52, leaving $4,440.52 in the “general” fund.
  • Projected Income:
    • Midwinter- $150, note this went virtual so we will have no expenses, I received a check for the sca-rs reservations placed and I need to write refund checks to those who requested refunds, so this number TBD until I do the report this weekend.  
    • Red Tower 2500 & Castle 4000, are low estimations for event profits.
  • Starting this year, I’m keeping records of Checks and Purchase requests via forms, so if you have any fund requisitions, keep an eye out for the new forms available soon or reach out to me.  
  • And as your monthly reminder…No personal purchases on any baronial purchase receipts!

    BaronyPurchaseRequestform12-9-21 Barony Check Request_1-6-22 SD2022AnnualBudget_02-02-2022-1-1

Quartermaster (THL Isabetta de San Marco) 

  • We have stuff.

Chatelaine (Lord Nikon Dawidowicz)

  • Lord Nikon officially passed the Chatelaine to Lord Ogata. 

Demo Deputy (Lady Bú Feiyan)

  • On hold due to my health. Hopefully, we will be able to have one in spring.

Arts & Sciences (HE Rhiannon verch Madyn)

  • I want to encourage everyone to list their current A&S activities on the Baronial spreadsheet. The report is due later this month and I would love to have South Downs shine. Activities would include prepping for a class you’re teaching at Midwinter. If there’s an issue accessing the spreadsheet let me know.
  • The 100 days challenge will be up and running in the next week or so. Life got ahead of Alisandre and myself but I’m putting it all together now.

Provost (Daegam Soong Myeong-Su)

  • The class this month will be Organizing and Using Your Research with THNoble Rebecca Whieldon Pyke via Zoom. Many thanks to them for offering to teach this month!  They will be teaching this as well as their Starting with Research class at Midwinter this weekend as well.
  • Speaking of Midwinter, we’ve got a full schedule of classes planned, so come out and learn something new this weekend! Many thanks to those who are volunteering their time for our event!
  • Still looking for classes for the monthly Baronial class nights, so please reach out to me if you’d be interested! No class scheduled for March yet but it could be your class!
  • Lastly, I’m pleased to announce that Lord Ælfric Hort is now Deputy Provost! Please give him all the wonderful South Downs support you’ve given me! He’ll be on track to take over the position around the next Midwinter.

Chronicler (Signora Aelia Bassina)

  • Still looking for a deputy!

Social Media Minister (Lady Isabella Parr & Lady Agnes Halydaye) 

  • Nothing to report for Social media. We’re having midwinter virtually- links to the zoom will be posted in the midwinter event.

Diversity, Equity, and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai & Lily of South Downs)

  • We had a really great conversation last month about what we are going to do for DEI moving forward. Lily and I, but she has mentioned that she would like to try again for the Extra European class. We are going to do that class in February.
  • I figured out how to add auto-generated subtitles to premiere pro! Please reach out to me and I can help you with adding subtitles to videos.
  • As always, if you have any questions or need advice about anything, please let us know.

Webminister (Lady Zhelana Vovkivna)

  • Nothing to report

Minister of Children (Lady Una Ulfrdottir)

  • Nothing to report.

Their Excellencies, (Master Wistric Oftun & Mistress Sunneva de Cleia)

  • We are looking forward to the event and classes, along with court. If you were summoned, please attend if at all possible.

SCA Business

  • Ximon
    • Midwinter is on track. We have classes and regional practice.
    • I want to give a big thank you to Ceong Myeong Su, she is a champ and super organized. 
    • I want to thank everyone that wanted to be a teacher.
    • Thank you to Mathias for the bard competition.
    • Mairghgread: Are you needing Zoom mods?
      • Yes!
    • We do need more zoom mods for open socials.
    • Margavati will be running a salon
    • Court is scheduled to start at 6pm, or at their whim. 
    • Homecoming will happen after court.
  • Ogata
    • I just wanted to check in with the new people to make sure they are having a good time!

The business meeting was closed @ 2023.

The next business meeting will be held on 02 March 2022, 1930, Zoom Meeting.

Society ANNOUNCEMENTS

January 2022 BARONIAL BUSINESS MEETING

South Downs Baronial Business Meeting

05 January 2022, Time: 1930

Notes submitted by Signora Aelia Bassina, South Downs Chronicler.

Lady Mairghread Wilson called the January meeting to order. Our Seneschal, Master Nikoslav Mikolaevich, greeted the populace joining the Zoom meeting. Nikoslav read the Kingdom Anti-Bullying statement.

Officers Reports

Seneschal, (Master Nikoslav Mikolaevich)

  • Posted call for Dep Sen Applications
  • Midwinter changed to digital, Autocrats in planning for how will go
    • Marshals will go over Sunday practice after Midwinter
    • Ximon brought up the potential of Baronial paid Zoom account.
  • Pro Zoom paid account is $149.90 /year/license. Up to 9 licenses
    • A single license would likely need to be attached to Sen Gmail for handover.
    • Before having a financial committee or barony vote on spending anything need to check with KSen about the procedure for Barony owning software.  Have contacted KSen and Kingdom Webmin.

Herald (Lady Bú Feiyan)

  • Still in need of a deputy.

Knight Marshal (Lady Mairghread Wilson)

  • Positive COVID case at the last Regional practice.  The upcoming Regional practice proposed location is at the covered pavilion in Carrollton.  Requesting $300 for a marshal budget to cover the cost to reserve for Sunday following MWAS.
  • Upcoming practice considerations:
    • This time of year practice is weather permitting; be aware last-minute cancellations may happen.  Vaccination cards or negative COVID tests, and contact tracing info is still required.  Masks outdoors are no longer required, but please be respectful of others and maintain social distance.
  • 1/9/2022 – Practice
  • 1/16/2022 – Practice depends on Marshal coverage (Panhandle weekend)
  • 1/23/2022 – Practice
  • 1/30/2022 – Practice
  • 2/6/2022 – Regional Practice tentatively at the pavilion in Carrollton (back up is Liane Levetan)
  • 2/13/2022 – Practice
  • 2/20/2022 – Practice
  • 2/27/2022 – Practice depends on Marshal coverage (MCA weekend)
  • 3/6/2022 – Practice
  • 3/13/2022 – Practice depends on Marshal coverage (Gulf Wars)
  • 3/20/2022 – Practice depends on Marshal coverage (Gulf Wars)
  • 3/27/2022 – Practice

Rapier Marshal (Captain Brendan de Hay)

  • The Barony held two practices in December.  Attendance was low, but there we were.
  • Thanks to TRMs and Mistress Sibella, a regional practice was held on 12/18 at the Oak Mountain Pavilion in Carrollton.  The practice was a success, and the venue has a great deal of potential.
  • Please note the updates from Kingdom about COVID policy.  
    • Masks are no longer required for outdoor events (including practices).  
    • In Georgia, we CAN and DO require proof of full vaccination or proof of negative Covid test for EVERY event. We also CAN and DO require masks indoors in accordance with Kingdom policy.
  • Post-MWAS Regional Practice
    • Admittedly, my survey didn’t get out as early as I had planned, so small sample size.  As of this meeting, one day’s responses indicated that >90% of those responding would attend a regional fighter practice if we held it in the retaining pond behind the Baronial storage unit.  Of the positive responses, only one suggested that they would not leave a donation to defray costs.
  • For reference, we’ve been discussing possible venues:
    • Oak Mountain Pavilion, Carrollton, GA (where the 12/18 regional practice was held).  $300 flat rate for the day.
    • Liane Levetan Park at Brook Run, Dunwoody, GA (where our regular weekly practices are held).
    • If we use the fields we normally use, there is no charge, but no control over things like parking, and rain would make it difficult
    • The covered pavilion and amphitheater must be rented together, driving up the cost ($500 for up to 4 hours, $1000 for >4 hours).
    • Raven and I looked at some City of Dunwoody Parks.  Park at Pernoshal Court is a pretty good-looking site, $300/day
  • I am looking for a deputy!

Live Weapons (Mistress Mara Palmer)

  • Looking at getting practice up and running soon-ish. Mathias is running point on that if you have questions. 
  • He’s looking at changing locations bc our hosts can’t currently vaccinate and we don’t want them to feel unwelcome at practice on their own property; also them not being vaccinated means a place to go to the restroom isn’t easy to access; new location would still be in that general area though since Owl’s Nest uses us as a practice a lot and east side seems superfluous with the Madoc & Sol Haven practices already on the east & northeast sides of town.
  • We’ll need more loaner arrows eventually. They’re getting kinda sparse, but still manageable for now.
  • Looking at handing over LW to Mathias; Conner wants to stay deputy; QCC? (Also I’ll make a note to tell people that if they aren’t comfortable talking to me about this since Mathias is my husband, they can talk to Nik & Sunneva/Wistric).

Reeve (La Onesta Signore Justina di Silvestri)

  • Bank statement as of December 2021: $11,248.52
  • Our final CW numbers, for the records: 
    • Event Income: $7,728.00
    • Event Expenses: $4,395.79
    • Net Profit: $3,332.21
  • Would like to start the new year with a (not so new) baronial requisition/ reimbursement check process. This is very common in baronies and it will really help with record-keeping and getting your reimbursements to you sooner.
    • What this means is there will be 2 forms that as soon as I tweak the format a little will get those to our Webminister Zhelana so they can be uploaded to the website for easy download: requisition request and a check reimbursement request.
    • A Requisition request is the first step and will cover the description and budget of the baronial funding you need for whatever baronial supplies. This will be reviewed by the Financial Committee, and as always, if over $50.00 will go to the barony for a vote.
      • This will be the exchequers record for when you are ready to submit your receipts through step 2,  the reimbursement check request.
    • These are easy forms and will help record keeping and give me contact info and a trail to reference since it can be months between a vote and a receipt. If you have any questions about it please feel free to reach out and I’m always happy to help guide you through it. 
  • And I’ll say again- Please please please NEVER have personal purchases on a baronial purchase receipt. We cannot refund comingled purchases. 
  • The financial committee is going to meet later this month to go over a yearly budget and inventory review- will keep y’all updated on that next business meeting.
  • This brings us to  2 expenses that are CW/budget overages that the barony needs to vote on:
    • Field supplies purchased for martial activities overage totaling $177.47
    • Field Supplies purchased total: $327.47
    • The allocation for the martial budget in the bid, minus live weapons was $150 so it’s 177.47 to approve.
  • The supplies included in this were The bird netting and 1×2 strips were to make the field safe for combat archery. Rapier Martial Captain Brendan de Hay is the contact on those purchases and can give more details if needed
  • The second is for the overage of $66.71 for archery supplies. The allocation previously voted on was $200, so this will cover the remainder of the cost of those. Mistress Mara Palmer is the contact on these purchases and can give more details if needed.
  • I am also looking for a deputy.

Quartermaster (THL Isabetta de San Marco) 

  • We have stuff/
  • The three pavilions that were donated have been added to storage and the inventory.

Chatelaine (Lord Nikon Dawidowicz)

  • Sefa reached out to me in November. I’ve been putting her in contact with people with similar interests. 
  • In addition to Sefa being put in touch with people who have common interests, I’ve been meeting up recently with a couple whom I’ve known for a few years.
  • Their names are Viridia and Kayd and they’re really interested in fencing! We’ve been getting together to practice footwork and technique with sport sabers so far.
  • Also, they’ve shown some interest in historic Italian garb, so I pointed them towards Lorenzo’s blog.
  • I’m passing the torch to Ogata next month.

Demo Deputy (Lady Bú Feiyan)

  • I am looking at several possibilities for demos. Will happily take any suggestions.
  • Challenge issued to all Laurels in the Barony. Make a small something to showcase your persona, passion, or you whatever. I’d like to be able to fill our display tables with things we’ve made. 5 x 8 in or smaller preferred.

Arts & Sciences (THL Alisandre de la Chapelle & HE Rhiannon verch Madyn)

  • We’ll be starting “100 days of A&S” challenge in the next couple of days.  Watch the Baronial Page for the event to go up soon! We want to see what everyone is doing.  It doesn’t have to be fancy and heavily documented. Every day A&S courts!

Provost (Daegam Soong Myeong-Su)

  • Happy New Year! 
  • Looking for classes for the new year to fill out the monthly class schedule. All months are open except November and December for the holidays. Classes will continue to be virtual until further notice. This is a great way to test drive a class to a smaller audience! Contact Seong Myeong Su/Tami King if you’re interested. 
  • Also looking for classes for the upcoming Midwinter on Feb. 5th. The event is now virtual, so classes will be done on Zoom. A link should be posted to the sign-up form on the FB group but you can contact me directly if you’d like! As always, thanks for teaching!
  • Currently still looking for a deputy if you’re interested in organizing classes for the barony and our events.
  • I am looking for a deputy!

Chronicler (Signora Aelia Bassina)

  • Still looking for a deputy!

Social Media Minister (Lady Isabella Parr & Lady Agnes Halydaye) 

  • Nothing to report at this time.

Diversity, Equity, and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai & Lily of South Downs)

  • This year we have some new stuff we can do.
  • I’ve talked to the Kingdom DEI officer and he’s very excited about what we’ve been doing
  • That being said, I’ve only had 6 people take the survey on DEI. Please take the survey. It’s been posted on the Baronial Facebook page.

Webminister (Lady Zhelana Vovkivna)

  • Updated Midwinter to virtual
  • Changed copyright to 2022

Minister of Children (Lady Una Ulfrdottir)

  • I spoke with the Kingdom MoC about virtual kid’s activities, and she says, “There is a prohibition against doing anything virtual with youth. It comes from the BOD & Society Seneschal.” In light of that (and unless there are any objections), I’ll plan on not doing any children’s activities at Midwinter.

Their Excellencies, (Master Wistric Oftun & Mistress Sunneva de Cleia)

  • Message us award recommendations, please.
  • Even though we won’t be in person, we would like to acknowledge people. The royals will be holding court so it will be in front of the kingdom.
  • I think more people in the Barony have caught COVID than during the entire pandemic. Please keep yourselves safe. We want to be able to see you in person.

SCA Business

  • Piers
    • I have spoken with Owls Nest and they may be interested in joining us for Artsy Crown.
  • MidWinter
    • Zimon
      • As everyone knows, we are going virtual for MidWinter.
      • It looks like we can get the pavilion for region practice.
        • We spoke about the pros and cons of where to have it a couple of days ago.
      • We could really use some moderators for some of our classes. It’s really easy. We are planning on having a training session for it to help take any scariness away from it.
      • We are going to have several competitions. We aren’t sure when these will be doing on. More will be posted as I know it.
        • Poet Lariet
        • Bardic Champion
      • We still need people to teach classes virtually.
      • We will have a virtual Kingdom A&S competition.
    • Justina
      • If you’ve already paid for MidWinter, please follow the reimbursement procedures for your refund.
    • Wistric
      • Any classes that need to be in person, there has been talk about having at the regional practice.

The business meeting was closed @ 2033.

The next business meeting will be held on 02 February 2022, 1930, Zoom Meeting.

Meeting Minutes

December 2021 BARONIAL BUSINESS MEETING

South Downs Baronial Business Meeting

01 December 2021, Time: 1935

Notes submitted by Signora Aelia Bassina, South Downs Chronicler.

Lady Bú Feiyan called the August meeting to order. Our Seneschal, Master Nikoslav Mikolaevich, greeted the populace joining the Zoom meeting. Nikoslav read the Kingdom Anti-Bullying statement.

Officers Reports

Seneschal, (Master Nikoslav Mikolaevich)

  • Castle Wars went well, we made money
  • There is nothing crazy that happened
  • We had a non-martial injury
  • We have one MidWinter bid to go over. I will post it and let Ximon go over it. I do need to talk to the Kingdom Seneschal if there’s anything different we need to do for an indoor event
    • Ximon
      • Isabella Parr is my numbers person so I’ll let her go over it
      • I would like to get opinions on capping attendance, as we want to limit contact between non-pod people
      • Printing was offered by Angharat
    • Isabella
      • There have been small adjustments. 
      • MidWinter is pretty barebones when it comes to budgeting
        • We aren’t going to do any food
        • We only need general supplies
        • We need money for AS, printing budget, site tokens, etc
      • We are charging $10 for the day, pre-reg only. COVID documentation will need to be shown, just like at Castle Wars
    • Midwinter bid has passed

Herald (Lady Bú Feiyan)

  • Members of the populace were given out at CW
    • Ælfric Hort -Swan’s Grace
    • Pietro di Conti – Red Raven 
    • Ogata Tarō Hiroyuki – Swan’s Grace
    • Brendan de Hay – Baronial Award of Excellence
    • Piers Simmons – Baronial Award of Excellence
    • Ximón Martillo de Cordoba – Baronial Award of Excellence
    • Mewadi Margavati Bai – Baronial Award of Excellence
  • If anyone needs me to check on names or devices, please let me know
  • I still need a deputy

Knight Marshal (Lady Mairghread Wilson)

  • Castle Wars Event Report has been filed.
  • 16 fighters in Champion’s Tourny
    • King’s Champion (Winner) – Barthelemy of Illyria
    • Queen’s Champion (Based on Chivalry, Courtesy & Prowess) – Iain MacArthur
    • Melees had a couple of calibration issues, but overall went well 
  • Upcoming practice considerations:
    • 12/5/2021 – Practice
    • 12/12/2021 – Practice
    • 12/18/2021 (Sat) – Regional Practice at W GA University; no practice on Sunday
    • 12/26/2021 – Christmas Holiday – NO practice
    • 1/2/2022 – New Year’s Holiday – NO practice

Rapier Marshal (Captain Brendan de Hay)

  • Castle Wars was a success for rapier as well
  • Practices have been happening, and there has been a rapier presence most weeks.  Thanks to Master Ximon & Master Wistric for covering my gaps.
  • We are nearing the point of being able to re-start Tuesday evening practices.  We’ve done one “dry run” with the lights, and I’ve got notes on how to tweak the lighting kit to make it more usable when I’m not there.  I feel like we might try to officially re-start Tuesday evenings at the start of the new year (1/4/22).
  • Speaking of practices, I may not be able to make Sunday this week, due to work issues.  If I can, I will, but I may need some coverage help.

Live Weapons (Mistress Mara Palmer)

  • We had archery at CW and it was good. 
    • We had about 20 people on the range
    • 9 people participated in the Baronial tourney
  • Also since we had to build stands for the event, we’re set for practices once we start them again

Reeve (La Onesta Signore Justina di Silvestri)

  • Castle Wars Total income, minus expenses is in the close estimate of $4,192.40. I have a few other considerations before the number is accurate, and on that topic can anyone who has any holdout receipts that I have not seen please talk to me by the end of the meeting because I have to finish this report for accurate numbers
  • 310 Adults, 55 non-member Adults, and 39 children
  • Also, preregistration only and SCArs is excellent for bookkeeping and is much easier for the staff and I personally am a fan and hope it continues to be something we put to use
  • I forgot to mention, PLEASE keep in mind when you do baronial purchases DO NOT add personal items on the same receipt. I cannot process receipts with personal expenses. 
  • Thanks to the awesome speakers and to Baroness Emelina for sharing the Theodosia colloquia that was hosted at castle wars on social media. I got a ton of interest for future salons and I would like to make it a reoccurring format for discussing a&s, so if you are interested in short ten minutes of sharing your SCA topics, please reach out and I would love to coordinate speakers for future events. Possibly for the next castle wars, I am working on teaming up with the Ca d’Oro Salon of Gulf wars fame to have our own Salone to host.

Quartermaster (Master Ximon Martillo de Cordoba & THL Isabetta de San Marco) 

  • Thanks to everyone that helped load out and unload for Castle Wars. It is greatly appreciated. It’s little things like that that really help. 
  • In January, Isabetta de San Marco will be taking over as quartermaster and I will be assisting as needed for any help on things. I want to thank her for taking this position over from me, and the baronial inventory is in great hands with her service

Chatelaine (Lord Nikon Dawidowicz)

  • We have a new person, Tiffany. I was, unfortunately, unable to meet her at CW, but Charlie did! She made a wrap-up video for YouTube that was shared with the Barony!

Demo Deputy (Lady Bú Feiyan)

  • Right now, I do not have anything planned for future demos
    • Do we want to do indoor or outdoor demos in the upcoming months?
      • Ximon expressed concern about doing any indoor demos due to cold and flu season
  • My sister came to CW and would like to volunteer to teach a Medieval Math class

Arts & Sciences (THL Alisandre de la Chapelle & HE Rhiannon verch Madyn)

  • A thank you to the teachers that taught at CW.  
  • A heads up to think about teaching at MW. 
  • A reminder about virtual Magna Faire next weekend (December 11)

Provost (Daegam Soong Myeong-Su)

  • No classes for December for the holidays. 
  • Thanks to all who have taught this year! 
  • Thanks to Lorenzo for organizing classes for CW this year. 
  • Looking for someone for a deputy if someone wants to help organize classes for the barony and our events!

Chronicler (Signora Aelia Bassina)

  • Still looking for a deputy!

Social Media Minister (Lady Isabella Parr & Lady Agnes Halydaye) 

  • Approved 3 new members to our FB group.
  • 16 new followers on IG. 
  • Castle war was very well received on social media Thank you to everyone who took photos for me!  Some of the kingdom’s photos were even reposted by Society! So good job everyone!!

Diversity, Equity, and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai & Lily of South Downs)

  • There isn’t a whole lot to report
  • Hopefully, we will have something to talk about next month
  • I don’t think there will be a class this month due to it being so close to the holiday period. We are going to push the class to January

Webminister (Lady Zhelana Vovkivna)

  • I have updated all of the plugins and updated WordPress. I also created an account for the Kingdom Eastern Regional Webminister.
  • Added all awards from Castle Wars.
    • Ælfric Hort -Swan’s Grace
    • Pietro di Conti – Red Raven 
    • Ogata Tarō Hiroyuki – Swan’s Grace
    • Brendan de Hay – Baronial Award of Excellence, Meridian Majesty
    • Piers Simmons – Baronial Award of Excellence
    • Ximón Martillo de Cordoba – Baronial Award of Excellence
    • Mewadi Margavati Bai – Baronial Award of Excellence
    • Mairghread Wilson – Argent Comet
    • Ælfric Hort – Weapons Master
    • Isabetta de San Marco – Pelican Writ
  • A page has been set up for all the positions looking for deputies. Please send me that information as soon as possible
  • I am looking for a deputy

Minister of Children (Lady Una Ulfrdottir)

  • We had 12 children attend children’s activities at Castle Wars. 
  • Thank you to Bloody Ridge for letting us use their communal tent since there was nowhere set aside for us to set up. 
    • We mostly had teenagers attend, and I’m glad they had somewhere to go. 
    • They did, however, appear to run off a number of younger SCAdians.
    •  Myndee and I would really like to make splitting up the kids a priority. The teens and pre-teens really need a place to go, but grouping all of the ages together really isn’t working.

Their Excellencies, (Master Wistric Oftun & Mistress Sunneva de Cleia)

  • First, thank you for Castle Wars. You guys are the best.
  • I can’t wait to see you all at MidWinter.
  • We need award recommendations.
    • If you don’t want to do the form, please reach out to us.
  • We did have a new award! It’s the Baronial Award of Excellence. It’s something you can award over and over. The regalia is going to be up to the sitting baronage. It’s for outstanding service to the barony.
  • We are looking forward to having in-person meetings in the new year. 
    • We are looking at implementing some of the items from virtual SCA to in-person meetings.

SCA Business

  • Ximon & Isabelle for MidWinter
    • We are looking for teachers, it’s on February 5th (weekend before Superbowl weekend)
    • I don’t know if there’s interest in doing a fighter practice after. Mairghread did mention that a large regional fighter practice that happens after MidWinter
    • We are going to have logistics issues with how many people are going to be in classes and how people are going to move between them. We are going to review that on our physical walkthrough
    • Justina will not have a vigil at MidWinter
    • Troll will be at the gym area, as of right now
    • We don’t know what’s going to happen with the new variant. We’re going to move forward as though it’s going to happen
    • Total props to Isabella for being the numbers person
    • If you have any questions, the best way to contact Ximon, please reach out to him via FB messenger
    • Questions
      • Lily – I wanted to ask if you had any thoughts on quiet spaces? If you could just keep that in mind when you do your walkthrough
        • Ximon – we can do a room. We may not be able to do one on every floor, but we will have a room

The business meeting was closed @ 2033.

The next business meeting will be held on 05 January 2022, 1930, Zoom Meeting.

Meeting Minutes

NOVEMBER 2021 BARONIAL BUSINESS MEETING

South Downs Baronial Business Meeting

03 November 2021, Time: 1932

Notes submitted by Signora Aelia Bassina, South Downs Chronicler.

Lady Bú Feiyan called the August meeting to order. Our Seneschal, Master Nikoslav Mikolaevich , greeted the populace joining the Zoom meeting. Nikoslav read the Kingdom Anti-Bullying statement.

Officers Reports

Seneschal, (Master Nikoslav Mikolaevich)

  • We need bids for Midwinter.
  • We have talked about resuming in-person meetings in 2022. That will depend on the availability of the Doraville location and our money.
  • We do need deputies for some of our officers. 
  • Castle Wars is pre-reg only
    • For set up and take down, many hands make light work.

Herald (Lady Bú Feiyan)

  • Look for a deputy. 
  • We need shouty people for Castle Wars.

Knight Marshal (Lady Mairghread Wilson)

  • Proof of vaccination (2nd shot – no later than 2 wks prior) or Negative Covid test w/in 72 hrs (Dated no earlier than noon on Thursday the week of).  This applies to fighters as well as spectators.  Please sign up in the Sign Up Genius to make reporting contact tracing rosters to the Kingdom each week easier on your marshals.
  • Event is defined in Corpora as any official SCA activity (Event, Demo, Practice, Mtg, etc)
  • Masks are still required for now.
  • Upcoming practice considerations:
    • 11/7/2021 – Conjuration – Possible demo? – rumored that 1/2 the rooms normally used for vendor space are under construction
    • 11/14/2021 – Crown Lyst – No practice unless other Marshal coverage
    • 11/21/2021 – Castle Wars – NO practice
    • 11/28/2021 – Thxgiving – Practice if desired

Rapier Marshal (Captain Brendan de Hay)

  • Practices have been happening, and there has been a rapier presence most weeks.
  • The Rapier Marshal in Training (RMiT) program has re-started.  If you are interested in becoming a Rapier Marshal, contact the Kingdom Rapier Marshal (KRM).  There is a class, and you must assist in the marshaling of several events and/or practices to be warranted as a “Marshal At Large.”  A Marshal at Large can act as Rapier Marshal in Charge of events, demos, practices, etc.
  • This is near and dear to my heart because I can’t always be available for every practice or event.  The more warranted rapier marshals we have available, the more flexible we can be.  Also, I could use a deputy with an eye for replacing me in this position at some future date.
  • A reminder of current KRM policy…. It is requested that each of us take a “re-authorization” real soon.  It can be as simple as taking a few passes with an experienced fencer from outside our regular circle and follow up with fresh paperwork.  This will help move forward the goal of creating a digital authorization card.
  • I will be unavailable for this Sunday’s practice.  Is there a warranted rapier marshal who can cover for me?
  • The city of Dunwoody has added power outlets on the edge of our practice field.  I’m working on a lighting package that will allow us to restore Tuesday evening practices.  My hope is for a test run on Tuesday, 11/23.
  • My focus now is on Castle Wars:  Open for Business
    • If possible, any authorizations or refresher authorizations should be done before the event or on Friday, because Saturday will be packed
    • Anyone currently enrolled in the Rapier Marshal in Training program can get some of their warranting requirements fulfilled at this event, contact me
    • Saturday schedule starts at 0800 in an attempt to start Their Majesties’ Champions tournaments on time.
    • The afternoon rapier activities will be pretty intensive, but there will be space for pickups, training, and further authorizations, PENDING THE AVAILABILITY OF MARSHALS

Live Weapons (Mistress Mara Palmer)

  • Practice is still on hold for right now
  • I need target stands for Castle Wars. We are building three more right now. It’s costing $130. Things aren’t cheap right now. $200 should be enough to get live weapons back up and running with everything we need. 

Reeve (Mistress Alessandra Giovanna Fioravanti & La Onesta Signore Justina di Silvestri)

  • We are in the process of switching over signatures for the bank
  • We do have money. As of the end of the month, we have $7,745.76
  • Just remember that if you make any purchases that need to be reimbursed, please make them separate from your personal purchases.

Quartermaster (Master Ximon Martillo de Cordoba) 

  • We have stuff!
  • I would like for Isabetta to take over for me and I will be her deputy.
  • It was decided to get a tube for the baronial pavilion. Wistric has it and will check to ensure that it is big enough.
  • On Saturday, Lady Agnes has asked to view things for the Royal Luncheon. If anyone else needs access, please let me know. 
  • We need a few things:
    • Index Cards
    • In the Baronial Feast gear, we are missing blue goblets
    • We need new parking signs
    • When Isabetta takes over, there will be a new way to sign things in and out.

Chatelaine (Lord Nikon Dawidowicz)

  • Nothing new to report

Demo Deputy (Lady Bú Feiyan)

  • Nothing to report

Arts & Sciences (THL Alisandre de la Chapelle)

  • Nothing to report

Provost (Daegam Soong Myeong-Su)

  • Class this month is Site Heraldry with Baron Kalbardr

Chronicler (Signora Aelia Bassina)

  • Still looking for a deputy. Please let me know if anyone is interested.

Social Media Minister (Lady Isabella Parr) 

  • Made castle wars facebook event. 
  • We held a steady 3% Facebook page growth and had 6 new people join the FB group. 
  • Nothing to report about Instagram or Twitter accounts 
  • Also, I got a deputy! Lady Agnes Halydaye

Diversity, Equity, and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai & Lily of South Downs)

  • The class this month will be on Extra-European Scribal Arts.
  • It is a panel of artisans discussing their various fields of focus, hosted by Lady Lily, South Downs DEI deputy. It will be during the third Wednesday meeting, at 7:00 pm on November 17th. Zoom details will be posted the day of the event on the South Downs Facebook page.
  • The survey for feedback on DEI has been extended for an extra month! I will be closing it the evening of the November DEI meeting. So if you haven’t done so, please fill it out. The form can be found here: https://forms.gle/uGXdjqjwVAAau3Tr5

Webminister (Lady Zhelana Vovkivna & HE Piers Simmons)

  • Various Castle Wars updates
  • Updated all of the plugins

Minister of Children (Lady Una Ulfrdottir)

  • Nothing report

Their Excellencies, (Master Wistric Oftun & Mistress Sunneva de Cleia)

  • As usual, I love you guys. You are the best barony.
  • Wistric and I went to Gatalop and it was really nice to see people and see people wearing masks and being safe. 
  • We need award recommendations
    • Message me, message Wistric and we can take care of it. This goes for Kingdom awards as well!

SCA Business

  • Castle Wars
    • THURSDAY 11/18
      • 3:00 pm EDT- Site opens to event participants for set up of camps and help needed for any other event things. There are no scheduled activities.
      • PLEASE NOTE:
      • **TROLL CLOSES at 11:00 pm EDT, no one is allowed access into the site after this time.**
    • FRIDAY 11/19
      • 12:00 noon EDT- TROLL / Covid check-in opens
      • 12:00 noon EDT- Main field open for pickups and any needed authorizations will start
      • OPEN TIME – If Castle Walls are on site, we will have a setup party
      • 5:00 pm EDT to 11:00 pm EDT – Fighter’s open mixer. (maybe a possible team torchlight tourney?) This is a chance for
      • fighters to get warmed up for championship tournaments on Saturday and for everyone be social. (Please mask up and practice social distancing when not fighting)
      • PLEASE NOTE:
      • **TROLL CLOSES at 11:00 pm EDT, no one is allowed access into site after this time. **
    • SATURDAY 11/20
    • **Please listen for announcements for Arts and Sciences classes and other activities.**
    • 7:00 am EDT – TROLL OPENS , **PLEASE HAVE ALL OF YOUR ITEMS NEEDED AND READY FOR TROLL TO GET CHECKED IN QUICKLY AND EFFICIENTLY AS POSSIBLE**
    • 8:00 AM EDT- ARMOR INSPECTION OPENS
    • 8:30 am- 9:30 AM EDT – “Coffee with the Crown” (bring your coffee, your chair and chat with their Majesties )
    • 9:00 am EDT – CHAMPIONS TOURNAMENTS BEGIN
    • 12:00 NOON EDT- Lunch break and COURT OPENS
    • 30 MINS AFTER COURT – Melee scenarios will begin.
    • 30 MINS AFTER ALL MELEE SCENARIOS ARE COMPLETED –
    • Non-Martial activities WILL COMMENCE! Please have fun and celebrate responsibly!
    • Marshal in Charge (Reporting Marshal):  Ldy Mairghread Wilson (Charmone Newell)
    • Add’l Marshals:  Sir William Colquitt (William Jackson) & Sir Vasilii Dragomere (Wes Babb)
      • Lyst Mistress:  Ailleghean (Rachel Strange)
      • Fri:
        • Field & castle set up, inspections & authorizations, pick-up fights
  • Sat:
    • 0800-0900 Armor Inspections 
    • 0900-1200 Champion Tourneys
    • 1200 Court/Lunch
    • 30 mins after court until sundown (5 pm-ish) – Melee Scenarios
      • Field (non-rez)
      • Bridge (non-rez)
      • Castle (limited rez)
  • Both Archery & Thrown will only be open on Saturday, 11/20.
    • *I will be arriving by 8 am. If the range is set up sooner than 9 am, then we will start sooner than 9 am.
    • Nathri Mac Conaill is running Thrown.
    • ARCHERY
      • 9-11 am: Queen’s Yeoman
      • 10-11 am: Youth Live Weapons Champion
      • Post-Court: South Downs Baronial Champion, Open Range
    • THROWN
      • 9-11 am: King’s Huntsman
      • Post-Court: Open Range
      • More details TBA once I have them.
  • Sunday, we have to be off-site by noon. When things start wrapping up on Saturday if you could help break things down that would be great.
  • Midwinter
    • If you’re potentially interested in putting in a bid, please let me or Nik know.
    • If you think that an indoor event isn’t a good idea, we can talk about looking at outdoor space.
    • If you need help with the bid form, let us know.

The business meeting was closed @ 2051.

The next business meeting will be held on 01 December 2021, 1930, Zoom Meeting.

Meeting Minutes

October 2021 Baronial Business Meeting

South Downs Baronial Business Meeting

06 October 2021, Time: 1932

 

Notes submitted by Signora Aelia Bassina, South Downs Chronicler.

 

Lady Bú Feiyan called the August meeting to order. Our Seneschal, Master Nikoslav Mikolaevich , greeted the populace joining the Zoom meeting. Nikoslav read the Kingdom Anti-Bullying statement.

Officers Reports

Seneschal, (Master Nikoslav Mikolaevich)

  • The BOD has issued a Vaccine/Negative testing statement starting on October 8th.
  • The home test will not be accepted.
  • There will need to be at least one person at troll that will check vaccination/testing status as their sole job at troll.
  • Click here for the announcement.
  • Approval was received to get a new tub to hold the baronial pavilion.

Herald (Lady Bú Feiyan)

  • Looking for a deputy.
  • Need voice heralds for Castle Wars.

Knight Marshal (Lady Mairghread Wilson)

  • Beginning this Sunday 10/10/2021, Proof of vaccination (2nd shot – no later than 2 wks prior) or Negative Covid test within 72 hrs (Dated no earlier than noon on Thursday the week of).  
  • This applies to fighters as well as spectators of any age.
  • Event is defined in Corpora as any official SCA activity (Event, Demo, Practice, Mtg, etc)
  • Masks are still required for now.
  • Upcoming practice considerations:
    • 10/31/2021 – Coronation – No practice unless other Marshal coverage (also Holiday)
    • 11/7/2021 – Conjuration – Possible demo?
    • 11/14/2021 – Crown Lyst – No practice unless other Marshal coverage
    • 11/21/2021 – Castle Wars – NO practice
    • 11/28/2021 – Thanksgiving – Practice

Rapier Marshal (Captain Brendan de Hay)

  • Practices have been happening, Sunday afternoons at Liane Levetan Park in Dunwoody, concurrent with Armored fighter practice. 
  • Numbers are low, but understandably so in the current weather and public health environment.
  • Castle Wars planning is in progress. 
    • Queen’s Champion Tournament in the morning, melee activity in the afternoon. 
    • More info to come.

Live Weapons (Mistress Mara Palmer)

  • Nothing to report.

Reeve (Mistress Alessandra Giovanna Fioravanti & La Onesta Signore Justina di Silvestri)

  • Nothing to report

Quartermaster (Master Ximon Martillo de Cordoba) 

  • Nothing to report.. we have stuff

Chatelaine (Lord Nikon Dawidowicz)

  • We had a new person join us last week, Jasmine!

Demo Deputy (Lady Bú Feiyan)

  • Nothing to report

Arts & Sciences (THL Alisandre de la Chapelle)

  • We’re planning a mostly virtual A&S comp for CW on the theme of “commerce & trade” since the theme of CW is Open for Business.  Make something that would have been sold/traded be it local market Faire or down the Silk Road and tell who would have made it and who would have bought it.  
  • Prizes TBD.  
  • If anyone wants to offer a prize for a specific subcategory (ie woven item?  Item that traveled the Silk Road? Things like that) please talk to Rhi and I

Provost (Daegam Soong Myeong-Su)

  • Class this month is Site Heraldry with Baron Kalbardr

Chronicler (Signora Aelia Bassina)

  • Still looking for a deputy. Please let me know if anyone is interested.

Social Media Minister (Lady Isabella Parr) 

  • Nothing to report

Diversity, Equity, and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai & Lily of South Downs)

  • Lady Lily will be leading a discussion on extra-European scribal

Webminister (Lady Zhelana Vovkivna & HE Piers Simmons)

  • Canceled Red Tower
  • Changed fighter practice location
  • Added vaccination/testing policy to fighter practice page

Minister of Children (Lady Una Ulfrdottir)

  • Nothing report

Their Excellencies, (Master Wistric Oftun & Mistress Sunneva de Cleia)

  • 9 Lives Tourney is being hosted by our cousins to the west at the regional fighter practice this weekend; participate if you can; donate if you can (link shared on Baronial Facebook group)
  • Please send award recommendations for Castle Wars – Baronial Court will be at noon with the Royal Court. 
  • We have a new head retainer, Annelisa Wolf (mka Rebecca Scott). If you’re interested in retaining (either participating or learning more about it), reach out to her or her deputy, Justina. 
  • Baronial Pavilion Tub
    • Two options ($40 45gal. w/ wheels. $70 70gal. w/ wheels). 
    • Red one (45 gal.) should work but requested Barony allocate for the higher price ($70 plus tax) in case it’s needed.

SCA Business

  • Ximon
    • Castle Wars is coming!
    • McIntosh Reserve is in Georgia and near Carrolton. We went out there and the site looks good.
    • We are getting a flyer together and create the Facebook page/Website
    • We are going to need to do:
      • Looking for volunteers
      • People to help set up/take down the castle
      • No feast, no fundraiser
      • Help loading the trailer
    • There will be a South Downs encampment
    • No ground fires!
    • The signal is not very good out at the site, so it may not be able to be live-streamed. We will be looking into recording court and uploading it after the event.
    • There is no schedule yet.
    • More information will be available for the November Business Meeting.
  • Ximon
    • Next Wednesday is project night.
  • Ælfric
    • Will we have live weapons for Castle Wars?
      • Nikoslav: We will speak with Mara regarding that.
  • Emelina
    • Now that we have this vaccination check in place, are we going to have meetings in person again?
      • Wistric: We will need to see if we can get the old meeting spot. We would like to hear from people regarding this, informally. We may need to wait until after we get our Castle Wars money.
      • Nikoslav: I’m going to email the kingdom Seneschal and see if there has been any decision on indoor gatherings.
    • Since we already have outside fighter practice, can we do the meetings then as well?
      • Wistric: We can look into that.
  • Wistric
    • Midwinter is coming up. If you would be interested in autocratic that, please let us know.

The business meeting was closed @ 2032.

The next business meeting will be held on 03 November 2021, 1930, Zoom Meeting.

Meeting Minutes

September 2021 Baronial Business Meeting

South Downs Baronial Business Meeting

01 September 2021, Time: 1930

Notes submitted by Signora Aelia Bassina, South Downs Chronicler.

Lady Bú Feiyan called the August meeting to order. Our Seneschal, Master Nikoslav Mikolaevich , greeted the populace joining the Zoom meeting. Nikoslav read the Kingdom Anti-Bullying statement.

Officers Reports

Seneschal, (Master Nikoslav Mikolaevich)

  • Nothing big new.
  • All the stuff for Castle Wars has started.
  • Concerning Red Tower, with the new COVID numbers in mind, I will be making an announcement regarding Red Tower. I will have a final announcement on that by Friday. If you have any input, please let me know.
  • There is a survey that was put out by the Kingdom Seneschal regarding being for or against vaccines for events.

Herald (Lady Bú Feiyan)

  • We are looking for people to help at Red Tower and Castle Wars with field and site Heraldry. 
  • Congrats to Ælfric on his Meridian Cross.

Knight Marshal (Lady Mairghread Wilson)

  • Heavy practices started off strong initially; 12-14 fighters.  After the mask mandate was put back in place our numbers have dropped off considerably.
  • Upcoming practice considerations:
    • 9/5/2021 – Dragon Con – poll yes/no to have practice
    • 9/19/2021 – Red Tower – NO PRACTICE ON SUNDAY
    • 10/3/2021 – Gulf Wars – No practice unless Gulf gets canceled or other Marshal coverage
    • 10/10/2021 – Gulf Wars – No practice unless Gulf gets canceled or other Marshal coverage
    • 10/31/2021 – Coronation – No practice unless other Marshal coverage
  • Heavy combat schedule for Red Tower:
    • 0900-1000   Armor Inspection
    • 1000-1200   Red Tower Tourney (Format – Double Elim)
    • 1200-1300   Lunch
    • 1300-1430   Baroness Prize Tourney (Format – TBD)
    • 1500-1630   9-Lives Charity Tourney (Format – William Marshal)
  • Youth Combat:
    • Div I & II have been suspended until further notice due to skyrocketing COVID rates & lack of vaccination availability in these age divisions.  
    • Div III (14-17 yr olds) can resume fighting but will wear a mask the entire time, on and off the field, along with any adults who are authorized to spar with youth

Rapier Marshal (Captain Brendan de Hay)

  • Practices have been happening, Sunday afternoons at Liane Levetan Park in Dunwoody, concurrent with Armored fighter practice.  Numbers are low, but understandably so in the current weather and public health environment.
  • Personally, I’m just finishing up a work project that has completely absorbed my time for the last couple of months, and Raven and I are in the process of moving our residence (still in South Downs).  Please bear with me as I re-emerge, but I am still planning on marshaling at Red Tower.  Look for some rapier-related publicity this week.
  • The Nine Lives Tourney, this year to be held at Red Tower does include a rapier list.  Buy some lives, save some cats!

Live Weapons (Mistress Mara Palmer)

  • Nothing to report.

Reeve (Mistress Alessandra Giovanna Fioravanti & La Onesta Signore Justina di Silvestri)

  • Insurance for castle wars has been paid

Quartermaster (Master Ximon Martillo de Cordoba) 

  • Isabetta, Bu, and I went to storage several weeks ago and. Went through and culled out the food and supplies that were out of date. Isabetta graciously has worked to update and reorganize the inventory list and both she and I went to storage last week and performed counts and reorganized the shelves that all of the items were stored at and items are now all grouped by function of use. We do have a few more items that we need to account for, but it’s organized well enough. 
  • We did find that most of the gold key clothing was in cardboard boxes and most were not covered. I would like to ask the barony to review the cost of 6 totes to be purchased.  They are $11.98 each. We also need to purchase a new rolling tote for the Baron pavilion. I’ll get the cost of that later.(thought I had that…?) I know this still has to be approved by the financial committee but the Barony should be aware.

Chatelaine (Lord Nikon Dawidowicz)

  • We don’t have much. 
  • The quarterly report is due by the 10th but I’ll have that in plenty of time.

Demo Deputy (Lady Bú Feiyan)

  • I am putting a hold on indoor demos until the COVID situation improves. 
  • I would like to have an outdoor demo at the Westside Pop-up in October. (I will need permission from Barony as it will cost $25)

Arts & Sciences (THL Alisandre de la Chapelle)

  • The quarterly Report has been submitted. 
  • Not much else to report.

Provost (Daegam Soong Myeong-Su)

  • Class this month will be taught with Baroness Emelina with a title TBD
  • We have an opening in October should anyone want to teach next month

Chronicler (Signora Aelia Bassina)

  • Still looking for a deputy. Please let me know if anyone is interested.

Social Media Minister (Lady Isabella Parr) 

  • Created the Red Tower event. Related pre-reg is required and you now can find the URL link either in the about section or by hitting the tickets button on the event page. 
  • We’ve gotten a spam post within the group. The post was swiftly dealt with by our lovely Baroness so Thank you! 😊 After looking into the poster, It was clearly a fake profile that I kicked from the group. Hopefully, that solves everything. If you notice a spam post please feel free to report it and/ or send me a Facebook message. It really doesn’t matter the hour you message me- I keep odd hours 🙂
  • Also, I’m seeking a deputy

Diversity, Equity, and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai & Lily of South Downs)

  • This month we will be having a class because it was highly requested, Bystander Intervention on our usual DEI night. It’s a great class at conflict management. 

Webminister (Lady Zhelana Vovkivna & HE Piers Simmons)

  • Updated Plugins
  • Deleted unused themes 
  • Announced Red Tower pre-reg
  • Updates to Red Tower site

Minister of Children (Lady Una Ulfrdottir)

  • Nothing report

Their Excellencies, (Master Wistric Oftun & Mistress Sunneva de Cleia)

  • Thank you to everybody who participated in the poll about vaccine policy. Results have been posted to the Baronial Facebook group on the post with the link to the poll. Results have also been sent to the SCA president, Seneschal, and BOD.
  • A very similar poll is up on the kingdom Facebook group and Baronial FB group. Please participate in that one as well so that the Kingdom Seneschal can accurately report the views of the entire kingdom to the BOD.
  • Her Majesty recently shared a letter that she sent to the BOD encouraging them to reconsider the policy, and I know some of you have also written to them on the matter recently. Pressure is increasing.
  • If you feel strongly about the SCA’s vaccination policy, however you feel, please write to the president@sca.org and comments@sca.org.
  • However, the next scheduled BOD call isn’t until the same day as Red Tower. So Red Tower, if it goes forward, will be held under the current kingdom rules (see Nik). We understand folks are worried about the risk of transmission under the current rules, and we share your concerns. 
  • We urge everybody to do what is best for the health of yourself and everybody around you, including vaccination, masking, maintaining social distance, hand sanitizer, and, if need be, staying home.

SCA Business

  • Red Tower – Iazzie
    • We’re renting a pavilion and using the space in front of it. The area that we have is small. 
    • The site will open at 8 am. That’s the time the area opens so we can’t open earlier than that. Though, if people arrive early, the gates are normally open.
    • Everything will be pre-reg. You will need to get the parking pass on your own. We do not want to have a til there.
    • There are several areas that could be used for Childrens’ activities and a quiet place if needed.
    • The area where classes would be is very big. There are close restrooms as well as electric outlets.
    • This isn’t a state-run park so annual passes won’t work. This is a county park and you will need to pick up your pass on the way in.
  • Castle Wars – Ximon
    • We are actively looking for people to help out for staff.
    • I have talked to the marshals. We are planning right now but will need a goodly amount of marshals.
    • The plan right now is Their Majesties will hold court after lunch, not after fighting.
    • We are still in the early stages and I want to thank Alisandre for handing out the check so we were able to get insurance.
    • In case we can’t have the event in person, we have started talking about online things. 
    • We are looking at maybe doing a raffle or a silent auction to help play for our storage.

 

The business meeting was closed @ 2008.

The next business meeting will be held on 06 October 2021, 1930, Zoom Meeting.

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