The SCA Board of Directors further lifts the suspension of in-person activity in North America, effective August 1, 2021, provided adherence to the items in this resolution;

1.         All attendees in North America must follow all national, province, territory, state, and local health guidelines at SCA events. In addition, at all North American SCA events:

a. Kingdoms may continue to require the use of masks at their events as they deem necessary;
b. As research has shown that minimal transmission occurs from food, the serving of feasts, inns, day boards, and buffet-style food is now allowed at the Kingdom’s discretion;
c. Large coolers to dispense water into individual personal containers are now permitted;
d. To facilitate contact tracing, all who attend any SCA-sponsored event in North America (including local meetings, fighter practices, etc.) must be signed in on a roster prior to entering the event; and
e. The following language is required to appear on all event notices, flyers, online announcements, and advertisements, as well as being posted in multiple locations (including gate) at any and all SCA-sponsored functions going forward:
Although the SCA complies with all applicable laws to ensure the health and safety of our event participants, we cannot eliminate the risk of exposure to infectious diseases during in-person events. By participating in the in-person events of the SCA, you acknowledge and accept the potential risks. You agree to take any additional steps to protect your own health and safety and those under your control as you believe to be necessary.

2.         Any Kingdoms that propose any deviation from the above restrictions must request a variance from the Society Seneschal in order to hold the proposed event. The Society Seneschal shall have the authority to grant or deny these requests. These requests will be reviewed by the Board using the same review method used for variances to Corpora; and,

3.         Enforcement of this resolution will be coordinated by the Society Seneschal and President of SCA Inc.

Questions or comments should be sent directly to president@sca.org and seneschal@sca.org, or your Board Ombudsman.

No matter what safety precautions we put in place, there is no substitute for each individual being educated about the risk to themselves and their loved ones and making responsible choices to protect themselves and others from this virus.

Link to document PDF: https://www.sca.org/wp-content/uploads/2021/07/AugustInPersonActivityResolution.pdf

From the Kingdom Seneschal.

Greetings unto the populace and assembled guests of Meridies. As Their Majesties discussed in Court, there has been much talk about how best to reopen the Kingdom. We know that there is no one solution that will please everyone. There are those among us who would have the Kingdom remain closed, while there are others who would have there be no restrictions at all. Neither of these is feasible. Bearing that in mind, after consultation between Their Majesties, Their Highnesses, and myself, we have reached the following decision.
Beginning September 1, 2021, Meridies will follow the SCA Board of Directors resolution dated May 25, 2021. This announcement takes the place of the Meridian phased reopening plan.
The following requirements apply:
1. All federal, state, provincial, and local health rules and restrictions must be followed. If a local government does not allow gatherings above a certain size, or requires masks, those restrictions must be followed, up to and including further governmental shutdowns.1. Advance registration and payment is STRONGLY encouraged.
2. The following language MUST be posted prominently in multiple places at EVERY practice, meeting, social, and event, and in event notices, flyers, online announcements, and advertisements:
Although the SCA complies with all applicable laws to ensure the health and safety of our event participants, we cannot eliminate the risk of exposure to infectious diseases during in-person events. By participating in the in-person events of the SCA, you acknowledge and accept the potential risks. You agree to take any additional steps to protect your own health and safety and those under your control as you believe to be necessary.
3. A roster must be maintained for EVERY gathering, martial practice, A&S night, meeting, and event. There is a link on the Kingdom webpage to a fillable form, or you may print the form provided and submit to the roster deputy.
4. Advance registration and payment is STRONGLY encouraged.
5. The SCA, including officers and event staff, may not provide shared drinking containers or any food served in buffet, dayboard, or family style. Box lunches that are pre-prepared are acceptable, as are “Gatorade” style water coolers out of which individuals may fill their own individual cups. If an individual or household chooses to offer food to people, they MUST make it clear that they are doing so on their own, not as part of the event.
6. There will be no size caps on events or gatherings, and camping is allowed.
We are a Society whose core foundations are built on the ideals of courtesy, honor, and chivalry. I ask, no, I EXPECT everyone to honor those ideals. Consent is of vital importance as we navigate these waters. Chivalrous, courteous, honorable individuals do whatever is necessary to make those around them feel safer and more comfortable, whether it is wearing masks, asking for hugs, or maintaining a safe distance when asked.
I remain, as always, in Service to Meridies
Zayn al-Munajjima, called Mittens
Seneschal

South Downs Fighter Practice

For your convenience South Downs has combined the heavy and rapier sign up onto one platform. Here is the link to sign up for either. If our combined numbers stay under 20 we will combine our practices. If not, we will break out and split the field to practice at opposite ends of the greenspace to maintain Kingdom distance requirements. Sign up includes fighters as well as all spectators.

https://www.signupgenius.com/go/10c0d4da8a72faafac70-south

Board of Directors Announcement Concerning Reopening – must be posted at every in-person activity!

Although the SCA complies with all applicable laws to try to ensure the health and safety of our event participants, we cannot eliminate the risk of exposure to infectious diseases during in-person events.  By participating in the in-person events of the SCA, you acknowledge and accept the potential risks.  You agree to take any additioanl steps to protect your own health and safety and those under your control as you believe to be necessary.

Relaying this from Kingdom Seneschal.

Good evening, everyone. As promised, below is a list of what has to happen now that the Kingdom has moved as a whole to Phase 1. Please read and acknowledge, and let me know if you have any questions. Please share with your marshallate, A&S officers, and whoever you think might need the information.
1. As per BoD requirements, all groups MUST collect a roster, which shall include a persons mundane name and means of contact AT A MINIMUM, for EVERY local fighter practice, business meeting, A&S night, and social. This roster shall be entered into the Google form maintained on the Kingdom website (HisRH will be testing this out this week, and we hope to go live by the weekend) within 7 days of each gathering. There is a 20 person limit on each gathering. If gatherings are held concurrently, a physical space must be maintained between the gatherings. Link to the roster form on Google is here: https://meridies.org/roster-submissions/ – how you choose to do this is up to you. You can have everyone sign in with the information on the form on a piece of paper, and have someone designated to enter it on the website, or you can have everyone who attends the gathering fill out the roster on their phones, or you can do it on a laptop. It doesn’t matter, what matters is compliance.
2. Local shall be defined as a metropolitan statistical area. Even though there may be more than one local group in a MSA, meetings/practices/gatherings shall adhere to the 20 person limit. A list of MSA’s can be found here: https://en.wikipedia.org/…/List_of_metropolitan…
3. Permission need not be secured for local gatherings every time such a gathering happens. To require this will encourage noncompliance.
4. Unvaccinated persons must wear a mask. We are on the honor system, and there can be no asking or requiring of vaccination status. There can also be no SCA sponsored sales or giveaways of “I’m vaccinated” tokens of any sort.
5. There will be no buffet style or family style food, period. There will be no shared water containers, but a 5/10 gallon “Gatorade” cooler that is prefilled and which remains sealed is acceptable (for now – this may change after the July BoD meeting). If a person brings (for example) cookies to share, those who partake do so at their own risk, and any such sharing CANNOT be sponsored by the SCA or any of its groups, branches, or disciplines.
6. The following signage MUST BE POSTED at EVERY gathering, practice, meeting, etc. This is a BoD requirement.
Although the SCA complies with all applicable laws to try to ensure the health and safety of our event participants, we cannot eliminate the risk of exposure to infectious diseases during in-person events. By participating in the in-person events of the SCA, you acknowledge and accept the potential risks. You agree to take any additional steps to protect your own health and safety and those under your control as you believe to be necessary.
7. Groups need to be thinking ahead making plans for events that might happen after August 1. As KSen, I am prepared to grant limited variances to distance requirements in order for the Kingdom to get back on a “normal” schedule.
If you have any questions, you know where to find me 🙂
I remain, as always, in Service to Meridies.
Zayn al-Munajjima, called Mittens
Seneschal

COVID-19 Reopening Plan with new guidance

Greetings Meridies,
Since the country is slowly advancing from the pandemic and most (if not all) of the kingdom’s states opened in full, We believe, in the kingdom’s best interest, that the time has come to update the COVID-19 Reopening Plan with new guidance that will allow local groups to plan their activities with greater overall confidence.
After serious consideration and discussion, We are pleased to announce, beginning July 1, 2021, the entire Kingdom of Meridies will no longer operate under Phase 0 of the Reopening Plan. All groups will automatically proceed to Phase 1. This means that all Meridian local groups no longer need to track their counties’ COVID statistics. Gatherings of local groups, limited to twenty people, may resume for in person, daytrip activities.
Even as the outlook is bright, We are well aware that the Delta variant may still have a significant impact on our population. Furthermore, the upcoming holiday weekend may produce an unwanted spike in infection rates. Therefore, Meridies will remain in Phase 1 while We continue to closely monitor the variant to see if it proves to be a significant hazard. If so, We will meet again to strategize the most prudent steps to help manage the Kingdom to fully open. However, if vaccines prove effective against the various strains and the rate continues on a downward trajectory, We will once again consider adjusting all COVID restrictions.
We heard you, Meridies, and your frustrations in planning local activities and events beyond July. If all goes well, We will consider the following tentative plan effective August 1, 2021.
•Phase 2 new target rate will be 0.4 (increased from 0.3).
•Phase 3 new target rate will be 0.3 (increased from 0.2).
•Attendance may increase to 150 in Phase 3.
•Phase 4 new target rate will be 0.2 (increased from 0.1).
•Because Meridies has a small piece of both Florida and Kentucky, while Meridies operates in Phases 3 and 4, We will measure only the counties of Florida within Meridian borders (not the entire state). Our Kentucky populace members will refer to Tennessee state metrics.
Regardless of the phases, the following will remain in place.
•The mask mandate for unvaccinated members remains.
•All hygiene, safety, and food protocols remain.
•All groups MUST wait for a formal announcement from either the Crown or Our Kingdom Seneschal before advancing with any plans in August or beyond.
•All groups are required to maintain an attendance roster and secure permission for all in-person activities.
As always, in the best interest of the kingdom, this plan is subject to change at any time based on the state of the pandemic.
Yours In Service,
Timothy & Ysmay, King & Queen
Wulfstan & Thorkatla, Prince & Princess
Zayn al-Munajjima (Mittens), Seneschal

May 2021 Baronial Business Meeting

South Downs Baronial Business Meeting

05 May 2021, Time: 1933

Notes submitted by Signora Aelia Bassina, South Downs Chronicler.

Lady Bú Feiyan called the May meeting to order. Our Seneschal, THL Juliane de Vivonne, greeted the populace joining the Zoom meeting. Juliane read the Kingdom Anti-Bullying statement.

Officers Reports

Herald (Lady Bú Feiyan)

  • I know that people have been announced, but I do not have a list.
  • I am still looking for a deputy herald.

Knight Marshal (Lady Mairghread Wilson)

  • Crown is still accepting letters of intent for June 12th.
    • They should be accepting them until the end of the month.
    • You would need to fight with a mask.
    • Fighters, consorts, and event staff only.
  • Please keep in mind our opening policy. We are still a long way off from reopening. They are looking at possibly reevaluating the requirements.

Rapier Marshal (Captain Brendan de Hay)

  • Same as above.
  • Neither the BOD nor the Kingdom are looking at vaccinations as a factor in reopening.
  • As vaccination rates get higher, we should see a dramatic drop in new cases.

Live Weapons (Mistress Mara Palmer)

  • This month I have something to say!
  • We retrieved the archery stuff.
  • The target stands were already <insert unhappy noise here>
  • At some point, I will be stepping down. My official deputy is not able to step up, but Mathias will step up if the barony wants him.
  • I will be at events to help set up.

Reeve (La Onesta Signore Justina di Silvestri)

  • We have money.
  • I have Justina and we are just waiting for her warrant.
  • The storage unit is paid for.

Quartermaster (Master Ximon Martillo de Cordoba

  • We have stuff.
  • I have not checked the storage last month.
  • Sometime in June I will head over there and take inventory. It will be on a Saturday. I wouldn’t mind some help.

Chatelaine (Lord Nikon Dawidowicz)

  • Nothing new to report.

Demo Deputy (Lady Bú Feiyan)

  • I am still looking at places.
  • I’m slowly planning and my thoughts are going in those directions.
  • Conventions are happening this year. Hopefully, next year I can get us tables at those conventions.

Arts & Sciences (THL Alisandre de la Chapelle)

  • We have A&S.
  • The registration for KA&S is up on the Kingdom FB group and there is a tri-kingdom university happening in June   
    • I will post the link to the FB event.  Good opportunity for both students and teachers

Provost (Daegam Soong Myeong-Su)

  • Class this week is by Majda.
  • Yay Classes!
  • We have a full calendar for the rest of the year.
    • I am taking alternates in case someone can’t teach.

Chronicler (Signora Aelia Bassina)

  • We have words.
  • I am looking for a deputy. If anyone is interested, please let me know.

Social Media Minister (Lady Isabella Parr

  • We have social media.
  • The Society Social sent out a recommendation that groups be private but visible.
  • We’ve added followers for all our social media.

Diversity, Equity, and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai)

  • I just finished taking a DEI in the workplace and I will soon be certified!
  • This month, May 19, is SCA on a Budget.

Webminister (Lady Zhelana Vovkivna & HE Piers Simmons)

  • Updated Ximon’s profile: Added Quartermaster.
  • Updated Lucien’s profile: removed Deputy Herald and Quartermaster.
  • Updated  Isabella Parr: added Social media officer.
  • Updated Emelina’s profile: removed Social Media Officer
  • Moved the BODs Announcement to the top of the home page.
  • Updated the plugins
  • Removed THL Lucien d’Artois People of South Downs per his request.

Minister of Children (Lady Una Ulfrdottir)

  • We have children but they aren’t doing anything right now.
  • Nothing to report

Seneschal, (THL Juliane de Vivonne & Nikoslav Mikolaevich)

  • The first this is the field 
    • The autocrat for Crown asked me (the Trumpet Herald), to use the eric for Crown. I will take it there and bring it back.
    • Motion carried.
  • I used to work for Emory. At that time, I was getting my Master’s. When I left, they couldn’t get me the discount. I’m going to be stepping down so I can continue my education. Nick will be stepping up. Once I stop the recording, Nick will take over.
    • Someone will have to figure out the zoom situation
    • Nick needs to be added to the Baronial FB as an admin and I need to be removed.
    • We will get together soon to pass on the keys.

Their Excellencies, (Master Wistric Oftun & Mistress Sunneva de Cleia)

  • It’s good to see you all.
  • As we get closer to the magic phase 1 in the next upcoming months, we are looking forward to seeing people in person.
  • What that means for us as a barony is actually planning for events.
    • Please put in bids!
  • I’m going to make a questionnaire (voluntary!).
    • What do we want to keep from virtual SCA?
    • What don’t we want to keep?

SCA Business

  • Sunneva
    • I want to thank Juliane for her service.

The business meeting was closed @ 2006.

The next business meeting will be held on 02 June 2021, 1930, Zoom Meeting.

 

April 2021 Baronial Business Meeting

South Downs Baronial Business Meeting

07 April 2021, Time: 193

 

Notes submitted by Signora Aelia Bassina, South Downs Chronicler.

 

Lady Bú Feiyan called the April meeting to order. Our Seneschal, THL Juliane de Vivonne, greeted the populace joining the Zoom meeting. Juliane read the Kingdom Anti-Bullying statement.

Officers Reports

Herald (Lady Bú Feiyan)

  • Nothing new to report
  • I have an opening for a deputy. Let me know if you’re interested

Knight Marshal (Lady Mairghread Wilson)

  • Bryce has taken over as the new Kingdom Earl Marshal.
  • They are planning on having a marshal’s meeting at Iris Faire.
    • Should be heavy marshals only
    • Should be discussing opening strategies

Rapier Marshal (Captain Brendan de Hay)

  • Pretty much in the same spot as Heavy Combat.
    • Marshals
      • Reports are still due.
      • check the expiration dates of your warrants. 
      • If you’re warranted, please check your emails to make sure your warrant gets renewed.
    • I’ve worked on guidelines for when we can get together. I will re-publish that with a comment link. 

Live Weapons (Mistress Mara Palmer)

  • Nothing new to report

Reeve (Mistress Alessandra Giovanna Fioravanti)

  • We have money.
  • We haven’t had any events to bring in new money.
  • Justina has agreed to be my deputy and will be stepping up as soon as her warrant is approved.

Quartermaster (THL Lucien d’Artois & Master Ximon Martillo de Cordoba

  • Effective immediately, I am resigning.
  • Master Ximon Martillo de Cordoba will be taking over for me.

Chatelaine (Lord Nikon Dawidowicz)

  • Nothing new to report.

Demo Deputy (Lady Bú Feiyan)

  • Eventually, we will do demos again. I have demo ideas. If you have any ideas, please let me know.
  • DragonCon is still selling tickets, but I have not looked into it. I have been looking at other Cons in the area.

Arts & Sciences (THL Alisandre de la Chapelle)

  • We have A&S.
  • It’s that time of the quarter. Please add your project to the sheet on the Barony feed.
  • A&S is not just the big things, smaller things are A&S too.

Provost (Daegam Soong Myeong-Su)

  • Still need a class for September. Please contact me if you are interested
  • This month’s class is bookbinding with Margavati. She will post a list of supplies for the class in the Barony group.

Chronicler (Signora Aelia Bassina)

  • The second quarter newsletter has been delayed due to real life. There is still time to get articles in. Please submit them to me asap.
  • I am looking for a deputy. If anyone is interested, please let me know.

Social Media Minister (HE Emelina le Nourreys & Lady Isabella Parr

  • We have social media.
  • This is my last meeting as the social media for South Downs.
  • When I started, we had 56 and now we have 351.
  • Isabella will be taking over from me.
  • The Barony has been great! Thank you!

Diversity, Equity, and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai)

  • I don’t know what I’m doing this month because I’ve scheduled things starting May through July. But, I don’t have anything for April. We will announce something in the next week or so.
  • Thank you to everyone for being so great and making my job super easy.

Webminister (Lady Zhelana Vovkivna & HE Piers Simmons)

  • Updated all plugins on the website and updated WordPress to version 5.7. 
  • Created a page for the Baronial Lineage off their Excellencies page. 
  • Added the BODs Resolution to Lift Suspension of In-Person Activity to the website.

Minister of Children (Lady Una Ulfrdottir)

  • Nothing new to report

Seneschal, (THL Juliane de Vivonne)

  • I would like to talk about what’s been on everyone’s Facebook.
    • The BOD made an announcement about in-person activities
      • We have to abide by state and local health guidelines
      • Masks that cover the mouth and nose by all attendees over the age of 4
      • Court or bardic activities must also include masks. Sound amplification is recommended
      • No day board, no water-bearing, or food of any kind. All attendees much provide their all food and beverages
        • You must remain in one spot and stay in one spot
      • No overnight events and they much be outdoors
      • There has to be a maximum of 150 people and everyone must pre-register
    • Small local gatherings shall remain at the discretion of the Crown and Kingdom Seneschal
    • The Crown and Kingdom Seneschal are working on it based on our own Kingdom guidelines. We are still in Phase Zero, which means nothing at this time. They are going to revamp that and tell us what they would like us to do. We will get guidelines that are specific to Meridies.
  • Red Tower
    • We are approved for the weekend before MGT in September
    • The Hard Labor Camp was not available. 
    • There is availability in Indian Springs. However, if we are required to only do day events, we don’t know how that will work out.
    • We are going to wait to see what the Kingdom says within the next week.

Their Excellencies, (Master Wistric Oftun & Mistress Sunneva de Cleia)

  • This has been an incredibly difficult year for everyone.
  • But there is finally light at the end of the tunnel and I am grateful to see people interacting online and making plans.
  • As Barony, you all have persevered throughout this year that I never foresaw us doing.
  • We might see people that were absent that pop up again.
  • As we cautiously move towards reopening, consider things about this virtual SCA that worked for you. Consider things that you would like to bring into this bold new future. 
  • We have watched you prevail and perceiver. We are so proud.
  • (She was tearing up!!)
  • We take a great deal of pride to claim association with you. Your works and deeds are admired across the Kingdom.

SCA Business

  • Juliane
    • At the last meeting, I mentioned the Known World Bardic. I could not find it for anything. I’ve found it for this month and I’ve posted it to the Barony page.
  • Margavati
    • The Crown posted some new enamel medallions. Check out the SCA Merchants page.
    • I have been talking about people in the Barony about this. We’ve been talking about creating some easy garb guides for people. If you have anything that you think would be easy for people to make, please send them to me. Garb for kids would be awesome!
    • We’re looking for the t-tunic for what your culture would be
    • Una
      • What if we made that little book and then did a bookbinding night to make them into booklets!
    • Lily
      • Maybe some illumination so that everyone can get in on it. Like a little scrapbook.
      • Since we are doing a class on SCA affordability, maybe we could include that in the class.
    • Juliane
      • Maybe try to make a dress form that matching your frame
      • Do not name the book “How to Cover Your Booty”
    • Emelina
      • We will be having a Homecoming social soon.
    • Ximon 
      • I am running a room this Saturday (@ Homecoming) and I’ll be in the “if you get hit, walk it off” room.
      • The opening subject is “ what does a consort do?l
      • So I am looking for input from fighters and non-fighters.
      • BYOB

The business meeting was closed @ 2019.

The next business meeting will be held on 05 May 2021, 1930, Zoom Meeting.

 

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