Meeting Minutes

NOVEMBER BARONIAL BUSINESS MEETING

02 November 2022, Time: 1931

Notes submitted by Baronessa Aelia Bassina, South Downs Chronicler.

Master Mathias Blackett called the November meeting to order. Our Seneschal, Lady Raven Helmsplitter, greeted the populace joining the Zoom meeting. Raven read the Kingdom Anti-Bullying statement.

Officers Reports

Seneschal, (Lady Raven Helmsplitter)

  • Tentative meeting schedule for November – please keep an eye out on our FB group for the final schedule:
    • November 2 – Business meeting (virtual)
    • November 9 – TBD (virtual)
    • November 16 – TBD (in person); this is also the last meeting before Castle Wars
    • November 23 – Thanksgiving eve, no meeting
    • November 30 – TBD (in person); this is also technically a 5 th Wednesday, so… potluck?
    • Note: we have no in-person meetings scheduled for December, due to everyone’s schedules over the holidays
  • Meeting schedules for 2023 – I will submit my budget and reserve meeting space for 2023 soon. Now that we’re having events (and income), we can consider adding more in-person meetings, noting that each 2hr meeting reservation is $100. Discussion for the populace – should we:
    • Continue with our current schedule (2x/month virtual, 2x/month in person, with the 5th Wednesday’s in-person)
    • Add one more in-person meeting/month (leaving just the business meetings virtual)
    • Change back to the Before Times schedule (all meetings in-person)
  • Red Tower was an excellent event – everyone had a great time and it was good to be back together in person. More details from the stewards later on in the meeting.
  • Castle Wars is coming! The Event Stewards will share their status report later in the meeting.
  • We have secured Indian Springs State Park for Red Tower 2023, with a new date of 8-10 September 2023. Master Ximon and I toured the site last week and were impressed with the facilities there. I will set up a photo album on the baronial FB group so everyone can see the pics I took. 
  • Still looking for bids for Midwinter A&S, scheduled for February 3-6, 2023. If interested, please contact Raven or Their Excellencies.
  • Reminder – As a barony, we are required to submit one KLE (kingdom-level event) bid per year, so we should start looking at something to bid on for 2023. Available bids for 2023 are the following – if you are interested in submitting a bid on any of these, please contact Raven or Their Excellencies:
    • Less than 6 months out, so bids are encouraged ASAP:
      • Spring Coronation (31 March – 2 April 2023)
    • Events 6-12 months out:
      • Spring Crown/A&S (“Artsy Crown,” 26-29 May 2023, Memorial Day weekend); Please note that if no bids are submitted for Spring Crown/A&S, the Kingdom Seneschal may decide to drop the A&S part of the event as Crown Lyst (and Coronation, for that matter) is required to happen. If this happens, then Crown Lyst will be a minimal event.
      • RUM (14-16 July)

Herald (Lady Bú Feiyan)     

  • No report was provided.

Knight Marshal (Lord Erikr Palsson)

  • No report was provided.

Rapier Marshal (Captain Brendan de Hay)

  • Preparations are underway for Castle Wars.  Rapier’s schedule is attached.  Communicated with Event Stewards re logistics.
  • Could use volunteers on Thursday of CW to build the castle.
  • I’m out of town until the Wednesday evening before CW, so practices will be handled by Celebrity Guest Stunt Rapier Marshals.  Please be kind to them.

Live Weapons (Master Mathias Blackett)

  • No report was provided.

Reeve (La Magnifica Justina di Silvestri)

  • As of Oct 31, 2022, South Downs has $6,396.31 in the bank.
  • Vote

Motion vote on the Head table feast gear Myeong Su discussed last month, requesting a $225.10 budget to cover.

  • SCARS

Society is phasing out SCA Reg sys version #1- no new events past Winter Market will be through SCARS while a new system is set up. In the meantime, we will go back to PayPal for online registration

  • Budgets

If baronial purchases are made, the pre-approved budget needs to be adhered to as closely as possible. If it is not feasible to make needed purchases within budget, please consult the event steward or financial committee before making purchases. Unauthorized overages are not obligated to be reimbursed.

  • Annual Budget meeting

This Sunday, the financial planning committee is going to meet to discuss the 2023 baronial budget, if you have any budget requests for baronial expenses, please let me know by the end of this week. We will also be discussing the financial policy, and both should be ready for a baronial vote at the December business meeting

Quartermaster (Mistress Isabetta de San Marco) 

  • We have a new unit and we have stuff.
  • Inventory load up for castle war is Nov. 16th at 4 pm

Chatelaine (Lord Ogata Tarō Hiroyuki)

  • No report was provided.

Demo Deputy (Lady Bú Feiyan)

  • No report was provided.

Arts & Sciences (HE Rhiannon verch Madyn)

  • No report was provided.

Provost (Seong Myeong Su Daesaseong)

  • No class nights for November and December for the holidays. Thank you to everyone who has taught this year virtually and in person and kept activities going in the Barony! This a reminder that I will be handing the office over to Lord Aelfric at Midwinter, so please treat him well as your new Provost when the time comes! 
  • If you’re interested in teaching in 2023, we are taking early class sign-ups! Reach out to me or Lord Aelfric and we’ll get you on the schedule.
  • Still taking some classes for Castle Wars, but the slots are filling up. Reach out to me if you’re interested in teaching! I will be closing the form for sign-ups by the end of this week/beginning of next week so we can finalize schedules for the booklet.

Chronicler (Baronessa Aelia Bassina)

  • Exciting news! The Read Tower will be back for the 4th quarter of this year. Please consider writing an article, even if it’s only a paragraph. Your contributions really do help. If If you have something longer, I would love that as well. It can be as simple as your most recent event experience, or your favorite memory.

Social Media Minister (Lady Isabella Parr & Lady Agnes Halydaye) 

  • No report was provided.

Diversity, Equity, and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai & Lily of South Downs)

  • No report was provided.

Webminister (Lady Zhelana Vovkivna)

  • Updated CW page

Minister of Children (Lady Una Ulfrdottir)

  • I’m going to write the schedule for children’s activities this week/weekend and so far it’s going to be Myndee, me, and probably one other person running activities.

Their Excellencies, (Master Wistric Oftun & Mistress Sunneva de Cleia)

  • No report was provided.

SCA Business

Non-SCA Business

The business meeting was closed @ 2107

The next business meeting will be held on 06 December 2022, 1930, Zoom Meeting.