South Downs Baronial Business Meeting

2 May 2018, 7:30pm

Little Tree Studios

Notes submitted by stunt Chronicler, Lord Lucien d’Artois, on behalf of Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler. Thank you, Lucien! 🙂

Herald (Lord Lucien d’Artois) called the meeting to order.

Officer Reports

• Armored and Youth Marshal (Lady Mairghread)
  • Armored
    • Had 3 authorizations at Newcomer’s Collegium, lots of new fighters showed up for the event.
  • Youth
    • Nothing to report

• Live Weapons Marshal (Mistress Mara Palmer)
  • We had 8 adults and 2 youths take part in last month’s practice.
  • Supplies are good.
  • Upcoming practices are scheduled for May 20 and June 3; July’s practice is still TBD.
  • Please check the Facebook group, South Downs/Owl’s Nest Live Weapons Practice to track upcoming practices.

• Herald (Lord Lucien d’Artois)
  • Events – Spring Coronation
    • Lord Piers Simmons – Grant of Arms
  • Events – Fools War
    • Roisin McAllister – Award of Arms
  • Submissions
    • None
  • Helped run heraldlic consultation table at Newcomers’ Collegium
  • Mentioned that there will be a heraldic consultation table at Artsy Crown

• Chatelaine (Lady Justina di Silvestri)
  • Introduced three newcomers attending tonight’s meeting – Catherine, Adam, and Nikki. Welcome!
  • Inquired if anyone is planning to go to Black Axe – we need to get Gold Key back from the event
  • Working on a database of Gold Key – goal is to have it done by the end of the quarter.
  • Two demos coming up:
    • History Bee on 31 May; we don’t have event specifics yet, but 31 May is check in day
    • Amazing Castle at the Children’s Museum in Atlanta, 9 June; we need volunteers to staff several stations in the exhibit, including baker, tailer, puppet show, thrones (for the kids to sit in), perhaps a fighting demo as well?
    • THL Piers will make Facebook events for the upcoming demos – if you are interested in volunteering for any demos, check there first.

• Arts & Sciences (Mistress Sunneva de Cleia)
  • Last month’s class, “Korean Sock Patterns,” was taught by Lady Stella
  • This month’s class on Commedia del Arte will be taught by Master Mathias.
  • Working on getting classes together for Artsy Crown
  • Mistress Sunneva announced she has a deputy – Lady Alisandre (yay!)
  • Reminder: Caterina will be teaching a Paypal class for the Barony in July. THL Andreva encouraged everyone to consider taking the class, because the more people who are approved to handle the new Paypal registration/payment system, the easier it will be for those running troll at events.
  • Reminder: Sunneva has made a schedule for all of 2018 as a Google Docs spreadsheet so you (yes, you! you know it’s one of your new year’s resolutions) can sign up to teach a class at one of our monthly A+S nights. She is pleased to report we have classes scheduled through August.

• Rapier Marshal (Lord Brendan de Hay)
  • Practices. We are still having them, Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, temporarily moved to Blackburn Park due to the lighting situation at Liane Levetan. We’re averaging 2-12 people. For updates regarding rapier practices, go to the Atlanta SCA Fighting Facebook group.
  • Lord Brendan is looking for a deputy – please contact him if interested.

• Reeve (THL Andreva Rigaldi)
  • Andreva is still looking for a deputy – if you’re interested, please contact her directly. If you can use Excel, you can do this job!
  • No official report yet – still waiting on the bank statement.
  • We received a donation to the Barony (yay!)
  • Artsy Crown is coming up! Volunteers are needed for troll – ideally, 4, but minimum of 2 per time slot. Troll will open an hour before A&S on Saturday and one hour before Crown on Sunday. Please consider volunteering for a slot, especially during crunch time, which will be Saturday mornings (before A&S gets underway) and Sunday morning, before Crown List begins.
  • Lisa has offered to teach a mini-paypal class for the Barony before Artsy Crown, in order to get volunteers certified for troll.

• Webminister (Lord Pietro di Conti)
  • We have a website!
  • Updated:
    • Pages for Piers and Roisin; if you need an update done, please contact Pietro
    • Artsy Crown event page
    • Created stub pages for Red Tower and Castle Wars
    • Posted images from Stella’s Korean Sock Patterns class
    • If you have a photo you’d like to post on the Baronial website, please contact Pietro

• Chronicler (Lady Raven Helmsplitter)
  • No report – stuck at work

• Seneschal (Master Wistric Oftun)
  • We will take attendance at meetings and other activities, including fighter practices
  • This month has a 5th Wednesday, so we will be hosting our in-garb potluck. The populace is encouraged to wear their best garb and bring a dish to share.

• Their Excellencies
  • We’ve had a lot of events, and lots of South Downers at Newcomers! Lots of SD in the fashion show. Happy to see people out and about!
  • Artsy Crown
    • South Downs will have a group encampment at the event; if you are interested in camping with up, please get in touch with Her Excellency – she will need your tent measurements (including guy lines) so sufficient space can be set aside.
    • We will have out banners up!
    • We still need volunteers for the event, including troll, portapotty duties, and site heralds. Please help so we can make the event run smoothly.
  • Pennsic
    • If you are planning on going and camping with Meridies, please get in touch with Her Excellency and get your registration in by 16 June.
  • Giant’s Dance
    • There will be a team competition at the event, featuring A&S, heralds, live weapons, armored, and rapier; Adela would like to put together a South Downs team at the event if possible.
    • The event will be held at a primitive site at a distillery; tours of the distillery will be offered!

Upcoming Events

• Artsy Crown (26-29 May 2018)
  • Schedule is currently tentative; we’re waiting for info from Their Majesties – as soon as we get their final info, we’ll finalize the schedule and get them to approve it.
  • We do not yet have site tokens (we will need approximately 500, as that is the average attendance)
  • His Majesty wants archery and thrown weapons at the event, Wounded Warrior benefit tournament on Sunday after Crown.
  • Two weeks prior to the event, we will start killing ants on site and have asked to have the site mowed the week prior. 10 AM – 12 if you want to help with ant killing, 5 pm for everyone else.
  • There is a menu for the Saturday fundraiser lunch; funds will go towards the Castle Wars revel fund. Sunday’s fundraiser lunch will be hosted by Southern Consortium.
  • Feast planning is going along well! Period feast is Saturday, with a theme of the Crusades: removes will feature English/French, Iberian Peninsula, and Middle Eastern for last remove. Sunday will be a meat feast, potatoes and corn.
  • Tir Briste sold us some toilet paper, we are going to borrow some items from Sir Geoffrey in order to handle the pottycrat duties.
  • We have plenty of materials for coffee, hot chocolate, stir sticks, paper products, etc. Coffee filters are at the house. Illy will be handling coffee for her breakfast.

• Red Tower (5-7 October 2018)
  • Reservationist is now Lord Lucien.
  • Lady Veronica will be the co-autocrat with Lord Mark. Things are in the works, getting some ideas together and just need to put it together.

• Castle Wars (15-18 November 2018)
  • Want to start hyping Castle Wars now, vignettes/teasers in order to advertise the event. War of the Roses theme. Want to get people excited about the theme, going to start putting up staff soon.

Non-SCA Business

• Andreva’s choir has a concert coming up on 18 and 20 May, to benefit the American Red Cross. Please contact her for details and tickets
• Lord Lucien mentioned that Museum Replicas will hold their annual sale on 19 May (you know you wanna go!)

Next South Downs business meeting will be held Wednesday, 6 June 2018, at Little Tree Art Studios.

–Raven