Meeting Minutes

April 2018 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

4 April 2018, 7:30pm

Little Tree Studios

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Herald (Lord Lucien d’Artois) called the meeting to order.

Officer Reports

  • Herald (Lord Lucien d’Artois)
    • Events – Gulf Wars
      • THL Bianca the Inquisitive – Meridian Cross
      • Mistress Mara Palmer – Order of the Bough
      • Morganna Bellachose – Award of Arms
    • Submissions
      • None
    • Use your local herald – he’s good!
  • Live Weapons Marshal (Mistress Mara Palmer)
  • Armored and Youth Marshal (Lady Mairghread)
    • Armored
      • Armored practice attendance has improved now that the weather has improved.
    • Youth
      • There will be a youth armored fighting class at Newcomers’ Collegium (Owl’s Nest, 28 April).
      • Also teaching classes at Newcomers will be Lord Mark, as well as Master Mathias and Sir Iazzie, who will teach a class on alternate weapons
  • Chatelaine (Lady Justina di Silvestri)
    • There will be an SCA swap meet at next week’s meeting (11 April). Bring garb you no longer wear, craft items, feast gear, camp gear, fabric, etc. This is a great opportunity for newcomers and people who need SCA gear to be more comfortable at events, to try a new craft, and for more seasoned members to declutter their homes.
    • Demo in Woodstock (6 April, 6:00pm – 9:00pm)
    • Demo at the Children’s Museum (9 June) in support of the “Amazing Castle” exhibit
    • Lord Mark reported that people from last month’s demo at the Atlanta Masonic Temple loved the demo so much that they want to send us money.
    • Mark also mentioned that in Tir Briste, they hold “learn to sew” nights – shire members brought in sewing machines, and everyone learned how to make a simple T tunic that was then donated to Gold Key
    • Piers was contacted about holding a demo at KSU to help get them set up for their new student group
    • North GA Co-Prosperity Sphere – find us on Facebook! Join us! Help us coordinate shenanigans!
    • Gold Key: I am going to itemize and input info of the gold key into a google doc so that we can keep a running record of what we have. I hope in the upcoming months to have a shirt/chemise drive… if anyone has any ideas or tips getting more underclothes to gold key, I am very open to suggestions 🙂
  • Arts & Sciences (Mistress Sunneva de Cleia)
    • We have arts! We have sciences!
    • This month’s class, “Korean Sock Patterns,” will be taught by Lady Stella.
    • We will continue to work on baronial banners at the next meeting
    • Artsy Crown – stay tuned for forms to register to teach a class at Artsy Crown
    • Reminder: Caterina will be teaching a Paypal class for the Barony in July, as well as at Newcomer’s Collegium. THL Andreva encouraged everyone to consider taking the class, because the more people who are approved to handle the new Paypal registration/payment system, the easier it will be for those running troll at events.
    • Reminder: Sunneva has made a schedule for all of 2018 as a Google Docs spreadsheet so you (yes, you! you know it’s one of your new year’s resolutions) can sign up to teach a class at one of our monthly A+S nights. She is pleased to report we have classes scheduled through August.
  • Rapier Marshal (Lord Brendan de Hay)
    • Practices. We are still having them, Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, temporarily moved to Blackburn Park due to the lighting situation at Liane Levetan. We’re averaging 2-12 people. For updates regarding rapier practices, go to the Atlanta SCA Fighting Facebook group.
    • Thanks to Master Wistric for teaching the new fencers!
    • Lady Mairghread will be stepping up as Kingdom Youth Rapier Marshal deputy. She is soliciting all suggestions to help build that program.
  • Reeve (THL Andreva Rigaldi)
    • First Quarter report is in (yay!)
    • Andreva reported that we have money! Approximately $8,500 is in our bank account. The report is available if anyone wants details, just ask Andreva
    • Income this month was $1,700; outgoing expenses totaled approximately $3700
    • We had a typical first quarter; we’ll have more income with Artsy Crown
    • Andreva will run troll for Artsy Crown, as she has taken the Paypal class. She encourages everyone – especially if you are interested in volunteering at Troll – to take the class, so you can help with reservations and taking credit card payments onsite. At future events, the Head Troll will likely need to have taken the Paypal class before the event.
    • Andreva is still looking for a deputy – if you’re interested, please contact her directly. If you can use Excel, you can do this job!
  • Webminister (Lord Pietro di Conti)
    • We have a website!
    • Updated:
      • Posted processional pics from Gulf Wars
      • Added 3rd Tuesday scribal night to A&S page, put links to class night and scribal night on sidebar menu of main page
      • Updated Lady Juliane’s and Lord Lucien’s devices
      • Updated awards for THL Bianca and Mistress Mara
      • Attempted to address feedback from Ian the Green for all webministers from the SCA Facebook group:
        • Made font size 16% bigger throughout web site, some other changes for readability (it was too small – is it big enough now? feedback requested)
        • Refreshed “About Us”, “Neighboring Groups”, “Officers”, “Chatelaine” pages
      • Artsy Crown: Added PayPal registration, Land Map, more staff info to event web page
      • Added spring coronation, legends, RUM to “upcoming events”
  • Chronicler (Lady Raven Helmsplitter)
    • Nothing to report
  • Seneschal (Master Wistric Oftun)
    • Last meeting, we allocated $250 for banner poles and related supplies for baronial banners; total came out to $305
    • Motion to allocate funds passes (nearly unanimously)
  • Their Excellencies
    • There are approximately 5,000 events happening this month – They will be at all of them, and *we* should be at all of them 😉
    • Fools’ War
      • We will need help getting castle walls to and from site
      • Thanks to Sunneva and Ximon for all their work on the banner poles and the Baronial banners
      • Come camp with us at Fools War! We have lots of room, and we’ll have a spiff site! if you haven’t let Her Excellency know you want to camp, please contact her ASAP so she’ll make sure you’re accounted for
      • We either need a food coordinator for camp, or alternately, everyone can potluck
    • Newcomers’ Collegium
      • Great new site (Red Top Mountain State Park), it will be fun!
      • There will be great classes offered, and an SCA fashion show!
      • We should see how this site works for this event and if it might be suitable for some of our future events
      • They are still looking for someone to host a fundraiser lunch – are we interested? Or should another group do it?
      • The PayPal class will be offered at the event; if you are interested in helping with troll at an event, please take the class
    • Coronation
      • Will be held at Dalwhinnie Fields in Alabama
      • Will be well-attended by members of our Barony
      • We will have the Baronial pavilion set up – we’ll need volunteers to help set it up
      • We may need to move court indoors because of potential rain this weekend – stay tuned!
    • Dreamstone
      • Hosted by the Barony of Bryn Madoc, and will be held at Camp Daniel Morgan / Hard Labor Creek State Park, Rutledge GA
      • Event theme is “All the Knowne World’s a Stage,” featuring theatre, arts & sciences, bardic, and a scriptorium
    • Also, if you are planning to go to Pennsic, Adela is the landcrat for Meridian Royal Encampment, so please contact her if you’d like to camp with Meridies

Upcoming Events

  • Artsy Crown (26-29 May 2018)
    • Event has been published in Popular Chivalry, so we’re official! 🙂
    • PayPal has been set up, so we’re good to go with reservations
    • Still looking for volunteers for several positions, including heralds and troll
    • THL Mariana shared the proposed menu for the Saturday evening feast – you will want to attend feast, it will be memorable! Its theme is the Crusades, with different countries representing each remove (England, the Iberian Peninsula, and Moorish North Africa and Spain
    • Feast will be strictly limited to 100 seats, and reservations are already coming in – so no dawdling!
    • We need sponsors for fundraiser lunches (both Saturday and Sunday) – we want to give South Downs first dibs, but if no one is interested, we will expand the offer to other groups
  • Red Tower (5-7 October 2018)
    • No report today – autocrat has the plague
  • Castle Wars (15-18 November 2018)
    • We will have a feast again at Castle Wars – a hunter’s feast (featuring venison, boar, etc.); Lord Bram will assist with planning

SCA Business

  • Woodstock demo this Friday (6 April) – please contact Lady Justina for info about where to meet and set up

Non-SCA Business

  • Andreva’s choir has a concert coming up on 18 and 20 May, to benefit the American Red Cross. Please contact her for details and tickets
  • Lord Lucien mentioned that Museum Replicas will hold their annual sale on 19 May (you know you wanna go!)

Next South Downs business meeting will be held Wednesday, 2 May 2018, at Little Tree Art Studios.

–Raven