February 2020 Baronial Business Meeting Minutes

South Downs Baronial Business Meeting

5 February 2020, 7:30pm

Notes submitted by Lady Raven Helmsplitter, South Downs Chronicler.

THL Lucien d’Artois called the meeting to order. Our new Seneschal, THL Juliane de Vivonne, sez “Welcome! If you did not sign in, please sign in!”

Juliane announced we had special guests to the Barony attending our meeting tonight: The Honorable Lady Saruca bint Lazari from the East Kingdom, one of the Society’s Ombudsmen, and Her Exuberance, Baroness Anna, of late from the Kingdom of Lochac and newly arrived to our fair Barony. The populace greeted them warmly.

Officers Reports

  • Herald (THL Lucien d’Artois)
    • Nothing of note happened at Midwinter A&S (lol)
    • Submissions
      • No new submissions, no change in status for submissions in progress.
    • Awards
      • Midwinter Arts & Sciences, 1 February 2020
        • His Excellency, Master Wistric Oftun – Pelican
        • Lady Aelia Bassina – Meridian Cross
        • THL Juliane de Vivonne – Meridian Cross
        • Lady Mairghread Wilson – Cygnet’s Nest
        • Mistress Marianna Cristina Tirado de Aragon – Court Barony
        • Sir Iastreb Desislavich – Court Barony
        • THL Justina di Silvestri – Red Raven
        • THL Stella di Silvestri – Red Raven
  • Knight Marshal (Lady Mairghread Wilson)
    • Lady Mairghread thanked everyone who came out to the regional fighter practice last Sunday (2 February); we had more than 40 armored fighters come out, and the weather was (uncharacteristically) awesome
    • Mairghread will be out of town for a couple of weeks for training for her new business, so Lord Jürgen will cover Tuesday evening practices in her absence
    • Mairghread would like to add Lord Eirikr Pálsson as her deputy marshal – as there were no objections, she will move forward with getting him set up.
    • Practices are going well – Sunday practice continues at the incipient Viking Alchemist Meadery site (3080 Jonquil Dr., Smyrna, GA 30080). Everyone is very happy with the site! We have gone back to holding joint practices on Tuesday evenings with the rapier fighters at Brook Run Park, 4770 N Peachtree Rd, Dunwoody, GA 30338, near the Veterans’ Memorial.
  • Rapier Marshal (Captain Brendan de Hay)
    • Captain Brendan echoed what Mairghread said about the regional practice – we had 10 fencers attend practice
    • We have new fighters (yay!), including one crossing over from armored fighting Brendan reminded the populace that *anyone* can cross over, and fight both forms – one day armored, one day rapier (for example)
    • Mairghread mentioned that we will have a youth rapier fighter who will try to authorize on Sunday
    • Master Ximon thanked the barony for supplying the food for the cookout at the regional practice – everyone ate well
    • Ximon also thanked everyone who signed His Excellency Wistric’s birthday card at the practice, who was also very well surprised at the birthday cake.
    • Levetan Park may be getting too dark for Tuesday evening practices. So far, so good, but suggestions for alternate locations are welcome.
    • Thanks, as always, to our collection of rapier marshals who make it possible for practice to happen without me. Efforts to get a couple more people warranted are under way.
  • Live Weapons (Mistress Mara Palmer), THL Juliane reporting
    • Master Mathias and Conor have been covering practices for Mara in her absence.
    • We have equipment! Yay!
    • Upcoming practices are, as always, posted on the South Downs/Owl’s Nest Live Weapons Practice group, so come check us out!
  • Quartermaster (THL Lucien d’Artois)
    • We have stuff! Yay!
    • He is planning to do another inventory before the spring event season gets too far underway, but it will likely be after Gulf Wars
  • Chatelaine (Lord Nikon Dawidowicz)
    • Lord Nikon was welcomed as our new Chatelaine, and THL Justina was thanked for all her hard work as the outgoing Chatelaine
    • Demo Deputy (Lady Bú Feiyan)
      • Our next demo will be on 9 May at the Alpharetta Library; they are looking in particular for people to demonstrate calligraphy and embroidery inside the Library and fighters outside. The indoor demos will be very hands-on.
        • It was pointed out that this is the same weekend as the Meridian heralds’ retreat, so some of our regular demo participants will not be able to make this demo
        • The barony has many leftover embroidery hoops from Red Tower that we can use for the demo, and Sir Iazzie has some blank practice scrolls he can donate
        • THL Saruca mentioned that her barony does an “armor petting zoo” at their demos, allowing visitors to handle some of the armor the fighters use, and that it’s very popular
        • THL Justina and THL Emelina suggested setting up some photo ops at the demo, that we can then post on our Instagram site
        • Next Wednesday (12 February) will be project night at the maker space (the old location); Bú will be making a photo backdrop for demos.
  • Arts & Sciences (THL Alisandre de la Chapelle)
    • We have A&S in the Barony, and it is good! Yay!
    • Alisandre thanked everyone who came out to take a class or teach a class at Midwinter A&S! If you didn’t teach, consider teaching at a future event!
    • It’s time for the quarterly report – post what you’ve done the past three months on the baronial A+S spreadsheet so we can document it.
    • This month’s A&S class will be “How to Submit an Event Bid,” taught by Juliane
    • March’s A&S class will be on weaving with gold thread, taught by Mistress Alessandra
    • Speaking of A&S classes in the new year… are you interested in teaching a Baronial Arts & Sciences class in 2020? Submit your class idea on this form, or contact Alisandre directly.
    • Alisandre is looking at starting up A&S weekend sessions; the first/next one is a trip to Fine Fabrics, just before MCA later this month.
    • It is also gift basket season! Their Excellencies will need largesse for event season gifts. They’ll give Alisandre a list of largesse they already have – if you are considering making something for this effort, please contact Alisandre first so she can coordinate if necessary
  • Chronicler (Lady Raven Helmsplitter)
    • We have a deputy! Yay! Lady Aelia Bassina of Veii has graciously volunteered.
  • Keeper of the Baronial Memes (Social Media Minister) (THL Emelina le Nourreys)
    • We have social media! Yay!
    • Yay! We have more than 200 followers on Instagram!
    • Emelina thanked Lady Isabella in particular for helping cover while she was focused on scrolls for Midwinter
  • Webminister (Captain Pietro di Conti)
    • We have a website! yay!
    • Changed copyright to Year 2020
    • Communicated with Kingdom Webminister about kingdom web policy issues – they want all web sites to have a meridies.org domain, but this might be hard for us. I emailed Kingdom Webminister on 25 January 2020 asking if having meridies.org redirect to the existing web site would be acceptable. I hadn’t received any reply as of 5 February so I sent another email to follow up. If they won’t allow this, we need to either migrate content to their site (a large effort) or figure out how to change our domain name to use theirs. We would also need to reprint promotional materials.
    • Updated Seneschal’s email and web page to go to THL Juliane
    • Updated Reeve’s email and web page to go to Mistress Alessandra
    • Updated Chatelaine’s emails and web pages to go to Lord Nikon and Lady Bú
    • Updated Minister of Children’s email and web page to go to Lady Una
    • Added Lady Isabella to social media email
    • Added Midwinter A&S kingdom-level awards for His Excellency Master Wistric, Lady Aelia, THL Juliane, Lady Mairghread, Mistress Marianna, Sir Iastreb
    • Added January and Midwinter A&S barony-level awards for THL Wenyeva, THL Juliane, Lady Aelia, Lady Isabella, THL Justina, and THL Stella
  • Minister of Children (Lady Una Ulfrdottir)
    • Discussed children’s activities at Midwinter – the kids had a lot of fun!
  • Seneschal (THL Juliane de Vivonne)
    • The populace welcomed Juliane as our new Seneschal, adn thanked THL Mark for all his hard work as the outgoing Seneschal
    • Juliane pointed out that the kingdom calendar has Castle Wars 2020 listed incorrectly – it should be 4 days (Thursday, 19 November – Sunday, 22 November)
    • RUM (the Royal University of Meridies): as a Barony, we are required to submit a bid for a Kingdom-level event; there is interest in autocratting, but we need a site! If you have any ideas, please text Juliane directly. In the meantime, she’ll find out when the bid is due – they’re not calling for it yet, so we ahve some time.
    • She is looking for a deputy for finding sites

SCA Business

  • Midwinter post-mortem will take place later this month, due to several key absences at tonight’s meeting
  • Next week is project night, and Emelina will start publicizing. Please feel free to share her FB posts to help get the word out (so she doesn’t feel like she’s spamming everyone)
  • MCA (Meridian Challenge of Arms) – if you are planning to attend, please pre-register! Registration deadline is 14 February There are feast spots left! There will also be a bonfire and Master Geoffrey’s tavern, The Cock and Feather, will be there. It will be epic!
  • The kingdom newsletter, Popular Chivalry (PopChiv), needs to have some info updated. Juliane has reached out to its editor, Lord Einarr knytir – he said that he needs to receive the request by email and will take care of it once he’s recovered from the flu.
  • Alisandre shared a post about pronoun pins; she’s putting together a group order that she’ll pick up at Gulf Wars, if anyone is interested in adding to her order. Please post requests on the Barony FB page so she can keep track of orders.
  • Sir Iazzie is the current ombudsman for our region, and is looking for a successor. Please contact him directly if interested.

Non-SCA Business

  • Juliane mentioned the deadline for signing up the Barony for the DragonCon parade is coming up (15 February), and we need someone to volunteer to coordinate our presence at the parade. Ximon volunteered. Stella has made Meridian and South Downs ribbons for your badges if you march in the parade.
  • Saruca wanted to take a selfie with everyone before the meeting ended.
  • Iazzie recognized Brendan for being on top of things at Midwinter, and Juliane seconded.

Business meeting is closed.

Next business meeting will be held Wednesday, 4 March 2020, at the Doraville Civic Center.