South Downs Baronial Business Meeting

4 October 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Herald (Lord Lucien d’Artois) called the meeting to order.

Officer Reports

• Armored and Youth Marshal (Lady Mairghread)
  • Practices are going well, especially Sundays at Liane Levetan Park
  • Tuesdays have been hit and miss, Owl’s Nest fighters don’t come out consistently

• Rapier Marshal (Lord Brendan de Hay)
  • Practices. Nothing new. Sunday afternoons, concurrent with armored. Tuesday evening practices at 7pm, temporarily moved to Blackburn Park due to the lighting situation at Liane Levetan. We did hear back from the folks at Liane Levetan Park – they have put in a work order for the lights, so we’re hoping things will be fixed soon.
  • Brendan thanked everyone who has helped cover marshalling practices when he’s had work conflicts
  • There are lots of rapier activity planned for the fall event season – come out to events and get your stab on!

• Live Weapons Marshal (Mistress Mara Palmer – THL Mathias reporting)
  • Lady Stella, Master Lorenzo, and THL Mathias got their tassels
  • The October practice has to be moved to Sunday, 15 October (the Sunday of Coronation weekend)
  • Come on out to Red Tower! It will be fun for everyone, even new archers – loaner gear will be available if you’d like to try target archery
    • One of the shoots at Red Tower will be a stuffed animal shoot; Lady Justina suggested that she (or someone) could play teddy bear doctor to repair the shot stuffed animals,
      so the kids won’t be upset at shooting stuffed animals
  • Mara has not gone over budget, and is almost done buying all the things
  • For more information about archery in Meridies, please check out their website

• Chatelaine (Lady Stella di Silvestri – His Excellency reporting)
  • Lady Stella will be taking on 2 deputies:
    • Demo deputy is Lord Piers
    • Gold key is Lady Justina
  • Donations have been made to the Barony – a range of things that will be useful in general
  • Do you have suggestions for future demos? Stella is setting up a Google Doc that will make it easy to submit your idea and send it on to Piers and Stella
  • Speaking of demos, ConjurationCon will happen the weekend of 4 November – come on out! Touch base with Stella or Piers if you are planning to help out, so they can know who to expect.

• Arts & Sciences (Lady Veronica da Lucca)
  • A+S quarterly report to kingdom is due soon – Lady Veronica passed around a sheet so everyone could list what they’ve worked on this past quarter
  • This month’s class is a surprise! (ETA: Lady Alisandre taught a class on making fencing shirts

• Webminister (Lord Pietro di Conti)
  • Nothing to report

• Chronicler (Lady Raven Helmsplitter)
  • Nothing to report

• Seneschal (Master Wistric Oftun)
  • Mini-business meeting last week happened – $1,000 was approved for upcoming expenses for Castle Wars,
    including propane tanks, torches, etc.

• Reeve (THL Lady Maire Dhocair Inghean Chiarain)
  • Distributed several checks, per the previous week’s meeting
  • Maire reminded everyone working on upcoming events that it is preferred to submit your expense receipts as much all together as possible, so that fewer checks are written

• Herald (Lord Lucien d’Artois)
  • Submissions
    • Five baronial badge submissions have advanced to Society
  • Court Report
    • Tourney of the Foxes:
      • Veronica da Lucca – Order of the Velvet Owl
    • Meridian Grand Tournament (MGT)
      • Master Wistric Oftun received the Stallion’s Blood

• Their Excellencies
  • Red Tower is coming up! Come out! Have fun!
    Help out!
    • Justina will be teaching a class with Their Excellencies on how to be a courtier – this will be a great class for newcomers!
  • Castle Wars is coming up! If you haven’t written an award recommendation for someone in time for Red Tower and are thinking of doing so, do it now so it can be considered in time for Castle Wars. Their Excellencies love giving out awards!

Upcoming Events

• Red Tower (30 September – 2 October 2017)
  • Everything is going well – Lady Julianna was nervous, but she met with Her Excellency and they put together lists of things that need to be done
    • We need people for set up (Friday @ 3:00pm), and tear down (Saturday night and Sunday morning); several volunteers offered
    • Still need a volunteer as pottycrat – easier than most events, since there’s a bathhouse and cabins,just the 3 portapotties on the field. Stella volunteered.
    • Need help with site heralding – Don Scott?
    • Mattias will herald the rapier tournament – Wistric wants to find out what’s being planned
    • Do we have popup tents available for the list mistresses?
    • Mattias was had ideas about hall decorations – will try to drape it in curtains to make it look like a Roman hall, then will put the South Downs banners
    • Can we set up a lounge long enough for His Highness Tim to lounge on?
    • Lucien has sign up sheet for troll – Friday 5-Midnight, Sat 7am – 1pm. Weather permitting, troll will be at main pavilion near field instead of main hall – need to put on the Red Tower FB page
    • Mairghread asked if we have enough ropes/stakes/etc to mark off fighting fields. If not, a good option would be flour to mark off the edges of the fields
    • Juliana needs a check to get things taken care of on site; she also needs cash advance check for cash for troll.
    • Question about portapotties – would it be possible to have hand sanitizer supplied in each of them?

• Fall Crown List (10-12 November 2017)
  • Co-hosting with the shire of Depedale and the Barony of Bryn Madoc
  • Will take place at Little Talapoosa park, with Bryn Madoc and Depedale
  • Mattias doesn’t have much new to report
  • There was a small discussion about non-feast meals
  • Planning will get into high gear after Red Tower

• Castle Wars (17 – 19 November 2017)
  • There was a problem with site tokens that were ordered – they turned out to be way too small. Piers is sending them back, and will get refund eventually.
  • He has already found an alternative token (with help from Wistric and Iazzie). This is within the existing budget, so no vote needed

• Midwinter Arts + Sciences (2-4 February 2018)
  • Alisandre still waiting to hear from Sibella to confirm site availability (University of West Georgia)

SCA Business

• As part of what was recently donated to the Barony, we now have a wrought iron cooking tripod and 2 portable holes, and an iron rose the was donated. Could we use it as a prize at (Midwinter A+S?) cooking competition? We could also use feast gear that was donated for volunteer raffles at upcoming events
• Ximon thanked Lorenzo and Adela on behalf of the Meridian Order of the Blad for loaning them water coolers, and Veronica for providing a scroll last minute
• Lorenzo told a story about having a runic scroll translated at MGT

Non-SCA Business

• Nothing new to report

Next South Downs business meeting will be held Wednesday, 1 November 2017, at the Atlanta Friends Meeting House.

–Raven

South Downs Baronial Business Meeting

6 September 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Stunt Herald (Master Wistric Oftun) called the meeting to order.

Officer Reports

• Armored and Youth Marshal (Lady Mairghread)
  • We may have a new armored fighter from Trimaris
  • Practices are continuing Tuesday evenings with Owls Nest at Swift Cantrell Park, Sunday afternoons at Liane Levetan Park in Dunwoody.

• Rapier Marshal (Lord Brendan de Hay)
  • Practices. Sunday afternoons, concurrent with armored. Tuesday evenings around 7pm. We are seeking new practice sites. Levetan Park has disabled the field lighting at our practice site, and it’s getting dark earlier. Short-term, maybe we return to Blackburn for Tuesdays? Please contact Brendan if you have a suggestion.
  • Recent past rapier stuff:
    • Elements of Adela’s Gilded Companie journeyed north, leading the Meridian Rapier Expeditionary Force—Pennsic Theater.
    • Adela’s Gilded Companie fielded three squads at Tourney of the Foxes. One of those squads, led by Master Wistric, won the 5-person melee tourney.

• Live Weapons Marshal (Mistress Mara Palmer – THL Mathias reporting)
  • Stella got her tassel in court at Foxes
  • Royal rounds held again at practice
  • For more information about archery in Meridies, please check out their website

• Herald (Lord Lucien d’Artois)
  • Submissions
    • 2 personal badges for Lucien d’Artois advanced to Society level.
    • 1 name submission for Konrad Windhorn advanced to Society level.
    • 5 baronial badges submitted, items pended awaiting petition, which was subsequently provided, items to be added on a second ILOI at Kingdom
  • Court Report
    • Tourney of the Foxes:
      • Veronica da Lucca – Order of the Velvet Owl

• Chatelaine (Lady Stella di Silvestri – His Excellency reporting)
  • There was a parade at DragonCon – great turnout from several kingdoms
  • Rapier fighters fought in parade
  • One heavy fighter from Calontir took part
  • Had chariot and two pullers (needed 4)
    • Duke John thanked those who helped, and reiterated that we need to have 4 people (at least) to pull

• Arts & Sciences (Lady Veronica da Lucca)
  • The August A+S class night, “Beyond Running Stitch: Hand Sewing Techniques,” was taught by Mistress Allesandra.
  • This month’s class, on “Dante’s Inferno,” will be taught by Sir Iazzie.

• Webminister (Lord Pietro di Conti)
  • Event pages have been updated
  • Live Weapons page has been added
  • Added Order of the Velvet Owl to Lady Veronica’s profile
  • Updated site with pictures from DragonCon

• Their Excellencies
  • South Downs will host the fundraiser lunch at Crossroads;
    volunteers needed! Funds will go towards the Castle Wars discretionary fund
  • Her Excellency thanked everyone who represented her on the field at Foxes

• Chronicler (Lady Raven Helmsplitter)
  • Nothing to report

• Seneschal (Master Wistric Oftun)
  • DragonCon was this pas weekend – it rocked!
  • Per Lady Stella – if you are on the DragonCon Facebook group, please let us know what recommendations you may have for improvements for next year’s DragonCon

Upcoming Events

• Red Tower (30 September – 2 October 2017)
  • We have only 17 registrations so far
  • A pre-registration form and a Google doc for a signup list are in the works
  • Concerns were voiced about signage for the site, since it is relatively new – where should the signs go? Do we have enough signs?
    • Lorenzo has signs/banners from castle wars a couple of years ago that may be useful for the event site.
  • Charmone said that she has a prize that is being donated by dal raven(?) forge; needs to confirm with Tristram
  • Pietro has box of binders and clipboards that can be used for Red Tower
  • Juliana wants to create a laminated cheat sheet for all volunteer roles
  • Will there be a South Downs encampment? There are cabins and tenting available, but no specific baronial campsite.
  • Mariana discussed the menu for feast; menu will be posted both on the Facebook event site and baronial website Red Tower page
  • Need to make sure that there are volunteers to help clean up Sunday so we can all leave at a reasonable time
  • Also need volunteers to serve feast and clean up kitchen after feast

• Fall Crown List (10-12 November 2017)
  • Co-hosting with the shire of Depedale and the Barony of Bryn Madoc
  • Will take place at Little Tallapoosa Park in Carrollton
  • As soon as we have the schedule approved by the Crown,
    it will be posted

• Castle Wars (17 – 19 November 2017)
  • Need more volunteers – please see the signup sheet to see what is still needed
    • In particular,
      • Class coordinator (working with Duke Thomas)
      • Revel coordinator
      • Heralds
      • Volunteer raffle coordinator (Lady Alisandre volunteered)
      • Site herald
      • Troll
  • Piers may be facing shoulder surgery soon, may be limited mobility
  • South Downs encampment – Alisandre will set up group for encampment, and will need volunteers to take meal / clean up duty
  • Their Highnesses will camp with House Excelsior; the South Downs encampment site has been established as well; 10 people = camp
  • Landcrat – Maire?

• Midwinter Arts + Sciences (2-4 February 2018)
  • Alisandre says well know in a couple of weeks before we can confirm site at University of West Georgia

• Artsy Crown (25-27 May, 2018)
  • Iazzie heard promising things from previous autocrat
  • Approximately 85% done with budget

SCA Business

• Would love to find a different meeting site – recommendations and ideas are needed! Please check with Their Excellencies if you have any suggestions
• Iazzie is working on getting castle walls replaced and expanded
• Ximon had offered a six-pack of beverage of choice for anyone who helped pull the chariot at DragonCon; he made good on his payment at the meeting

Non-SCA Business

• There will be a viking festival in Roswell the same weekend as Red Tower
• The Fernbank museum is hosting a gladiator exhibit this month

All the business issues having been addressed, the lords and ladies of the populace adjourned to vote on candidates for the Heart of South Downs and Chivalry awards for business meeting. Once the voting was held, the meeting was closed.

Next South Downs business meeting will be held Wednesday, 4 October 2017, at the Atlanta Friends Meeting House.

–Raven

South Downs Baronial Business Meeting

5 July 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Lord Lucien d’Artois called the meeting to order. THL Mathias is tonight’s stunt seneschal.

Officer Reports

• Chronicler (Lady Raven Helmsplitter)
  • Nothing to report

• Live Weapons Marshal (Mistress Mara Palmer)
  • Approximately 10 people showed up at the first practice
  • Lots of gear is arriving at Mara’s house, ready to sort/prep. She reports that we are still way under budget, so she’ll continue to order things 🙂
  • Next archery practice will be co-hosted with Owls Nest on 23 July (the same weekend as Arabian Nights)
  • Ximon is working on prizes for first archery tourney – breakdown banner pole, banner, etc.

• Herald (Lord Lucien d’Artois)
  • Submissions
    • Annaliese Wolf – name/device at Laurel (2nd month of commentary)
    • Stella di Silvestri – device at Laurel (1st month of commentary)
    • Juliane de Vivonne – badge at Kingdom (in commentary)
    • Porcia Secunda – name at Kingdom (in commentary)
    • Lucien d’Artois – badge x2 submitted to kingdom
    • Conrad Windhorn – name submitted to kingdom
  • Court Report
    • None

• Arts & Sciences (Lady Veronica da Lucca)
  • The June A+S class was on Commedia del Arte, and taught by THL Mathias
  • This month’s class night will be on viking aprons, and taught by Beteena
  • The August class will be Mistress Jadi’s autocratting roundtable, featuring experienced event stewards / autocrats from both within and without our Barony. She expects the speakers will provide a range of viewpoints and experiences about stewarding events. Master Ximon volunteered to take part. However, it still needs to be scheduled, as she will be out of town for the usual class night in August. We may switch August class night with another meeting night (perhaps project night) to accommodate. Stay tuned!

• Youth Armored Marshal (Lady Mairghread Wilson)
  • We have a new youth fighter (huzzah!)
  • The youth practice scheduled for this Sunday will move to Bryn Madoc, to join the regional event honoring (and surprising!) Duke Orlando as he marks his 40th anniversary of his knighthood.

• Armored Marshal (Lord Robert Throckmorton)
  • (Lady Mairghread reporting) Mairgread will step up as marshal and Robert steps down to deputy, due to work issues. Asked for approval – stunt seneschal says “uh, yeah, dude.”
  • Tuesday heavy practice – considering combining South Downs armored practice with Owls Nest to boost numbers for each side? Good to support our neighbors 🙂
  • With Lord Robert stepping down, the question arose if Mairghread will MiC Red Tower? She’ll consult with Robert and other interested parties and get things sorted out
  • Mairghread will need to get the loaner gear from Robert, especially for Sunday’s practice. Still need loaner gear – His Excellency points out that we do have funds for gear 🙂

• Rapier Marshal (Lord Brendan de Hay)
  • Thanked everyone who’s been able to step up and cover marshaling responsibilities at practices when he’s been unable to attend
  • We are also looking at combining rapier practices with our brethren in Owls Nest – scheduling around traffic on Tuesday evenings is rather difficult, but we are looking at options
  • Brendan announced that Lord Piers will step up as deputy rapier marshal. The nomination went to the populace for approval; Lucien objected (then everyone started laughing). Deputy rapier marshal approved.

• Their Excellencies
  • Encourage everyone to attend the fighter practice this Sunday in Bryn Madoc
  • Also encourage everyone to attend Tourney of the Foxes, hosted by the Shire of Vulpine Reach (25-27 August, at Harrison Bay State Park in Chattanooga). Event info here: Tourney of the Foxes.
    • Her Excellency is interested in sponsoring teams on the armored, rapier, and live weapons/archery fields, and is already for her representatives on the field. She will provide tokens, so come out and fight for the honor of your Barony!
  • Baronial Awards
    • At the last business meeting, discussions began about new awards.
    • Lucien said that at KWHSS, discussion of order names suggests that our names may not pass, since they do not follow standard structure
      • Flannait had an article about medieval order names that she presented at a class
      • Two things usually are included: every order name needs to have a designator and a substantive element that matches the way orders were named in period
      • Order of *heraldic charge” or *heraldic color” or order of two heraldic charges, etc. or abstract quality or virtue
      • We need to back to the drawing board on names, but the badges should be fine – have already been conflict checked (to date)
      • Duke John wanted to know why we’re getting pushback on the order names – no one cared for ages about what names were made up, so why suddenly now?
      • It was suggested that we should register the badges for now; names can be done at a later time (if at all), since these are non-armigerous so it’s not as important to register the names

• Chatelaine (Lady Stella di Silvestri)
  • Lady Stella is in Korea, so did not get to submit a report? His Excellency stepped in to improv:
    • Korea is awesome!
    • She is still looking for 2 deputies
    • Lorenzo helped recruit new people at Mistress Allesandra’s 4th of july shindig. Recruit new people! please 🙂

• Webminister (Lord Pietro di Conti)
  • Placeholder page now exists for Fall Crown List (we are co-hosting with Depedale and Bryn Madoc)

• Reeve (THL Maire)
  • Not present at meeting, but Their Excellencies confirmed that we still have money! huzzah!

Upcoming Events

• Fall Crown List (10-12 November 2017)
  • Co-hosting with the shire of Depedale and the Barony of Bryn Madoc
  • Will take place at Little Tallapoosa Park in Carrollton
  • Kynric is co-autocrat
  • Illy Brownlee is feastcrat
  • Lady Alisandre is merchantcrat

• Fighters’ Collegium (1-3 September 2017)
  • Yes, it’s happening! There had been questions about whether the new Kingdom Law regarding scheduling Fighters’ Collegium with RUM starts in 2017 or 2018, but it remains an independent event for 2017.
  • Being held at Dalwhinnie Fields near Selma, AL (site of this year’s Black Axe).

• Red Tower (30 September – 2 October 2017)
  • Nothing to report
  • Everything going smoothly, visited the site and met with the portapotty people and the park staff.

• Castle Wars (17 – 19 November 2017)
  • Flyer in progress, should be ready in a week or two
  • Still need volunteers – please contact Lord Piers or Sir Iazzie
  • Equestrian people have found their own water buffalo, so we now have an extra $500 in the budget
  • Is there a site token plan?

Event Bids

• Fall Crown (10-12 November 2017)
  • Bid has been submitted, waiting to hear from Crown.

• Midwinter Arts + Sciences 2018 (2-4 February 2018)
  • Lady Alisandre is working on a bid

Other SCA Business

• DragonCon
  • We are all set for the parade (40 wrist bands) if you know anyone coming from other kingdoms, let us know so we can make arrangements
  • Master Ximon has news about the chariot. He posted on fb group the other day about chariot situation, offering to help compensate anyone who wants to pull the chariot (6 pack of your choice). If you’re planning on attending DragonCon, marching in the Parade, are strong, and thirsty, talk to Ximon or Stella
  • John wants to get in touch with Crafty Celt – he had mentioned that he was interested in riding in the chariot, but we’d then need 4 at a time to pull it
  • Last year, we had a situation with the chariot b/c people were using it to store things during the parade and then left those things behind. Please don’t bring anything to the parade you can’t/wont carry during the parade.
  • Rhi mentioned that the Netherworld people have their own plan at the end of the parade to make it easier to deal with all the stuff. It was suggested that there is already a plan – just need to minimize extra stuff and meet with chariot to help put stuff away. As long as we do that, we should be fine.
• South Downs Supper Club
  • We want to bring it back! What is the South Downs Supper Club? A volunteer hosts the dinner, a group of people cook period recipes (usually with a common theme), other people donate $, everyone eats 🙂
  • For more information, check out the South Downs Supper club group on Facebook
• Tina has a piece of female rapier armor that is now looking for a good home. She’s offering to sell it to the Barony for $50 to use it as loaner gear. Vote request to approve funds. Stunt seneschal says “yeah, sure dude.” Motion passes.
• Ximon asked if anyone would be interested in his teaching a class on how to build a breakdown banner pole? Everyone said YAAAASSSS
• Lucien needs a check for $50 to register badges. Vote seconded and approved
• Mathias said there had been mention of including bardic performances or SCA dancing during our Fifth Wednesday potluck. He is interested in getting some people together to do some commedia at a future Fifth Wednesday. If interested, please contact him.
• Lucien reminded everyone about the 2nd mini business meeting, possibly to start in August to help keep track of upcoming events (thru Midwinter A+S in February)

Non-SCA Business

• THL Andreva brought cake in honor of her birthday (chocolate and stout cake – it was delicious!)

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 2 August 2017, at the Atlanta Friends Meeting House.

–Raven

South Downs Baronial Business Meeting

7 June 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lord Brendan de Hay (mka Benjamin Hay), South Downs Stunt Chronicler.

Lord Lucien d’Artois called the meeting to order. Master Wistric chaired the meeting and offered fresh baked banana bread in honor of his and Mistress Sunneva’s wedding anniversary (huzzah!).

Officer Reports

• Herald (Lord Lucien d’Artois)
  • Submissions
    • Anneliese Wolf had name and device submission pass kingdom and forwarded to Laurel
    • Stella di Silvestri resubmitted device to kingdom via heraldic consultation table at Crown List
    • Two badges and one name submitted for next month
  • This year’s Knowne Worlde Heraldic and Scribal Symposium will be coming to fair Meridies! The shire of Nant-y-Derwyddon has the honor of hosting it, and will be held in Knoxville the weekend of 23-25 June, 2017. For more information, please visit the symposium website
  • Wistric, encouraging the populace to register devices in time for Meridian 40 Year (because banners with devices make for a spiffier event!), asked the populace who still needs to register devices, etc. to get a sense of who may need assistance in doing so.
  • Wistric also asked Lucien how many devices one can register (alternate heraldry) – Lucien replied that one can register as many as six names, devices, etc.

• Rapier Marshal (Lord Brendan de Hay)
  • Everyone continues to be happy with the Liane Levetan / Brook Run Park practice site in Dunwoody
  • Rapier practices continue to be held Tuesday evenings and Sunday afternoons (Sundays with our armored brethren), weather- and conflicting-event-permitting

• Youth Armored Marshal (Lady Mairghread Wilson)
  • There will be a regional youth practice on 7/9/17 (Jon Montgomery in charge), location TBD

• Armored Marshal (Lord Robert Throckmorton)
  • Meridian Fight Club will take place Sunday, 30 July, location TBD. His Grace Sir Bart will be in charge.
  • Mistress Mara was elected Baronial Archery Marshal by general acclaim

• Chatelaine (Lady Stella di Silvestri)
  • Stella is looking for a deputy Chatelaine (still has 8 months left in term)
  • Regarding the Chatelaine office, Stella wants to split office into newcomers and demo coordinator
  • Speaking of demos, we will host a demo (again) this Sunday, 11 June, after fighter practice, at ATL Streets Alive. This Streets Alive will be on Marietta Street, on the Westsite. Want to volunteer? Fighters, artisans, dancers, etc welcome and needed! See Mistress Margavati or His Excellency Master Lorenzo for more information, or check out the FB event posted on Atlanta SCA Fighting
  • We have a giant box of postcards available for distribution at demos

• Webminister (Lord Pietro di Conti)
  • Placeholder pages now exist for Red Tower and Castle Wars event sites
  • Email issues are being worked on — spamblocker is really aggressive
  • Link set up to Lorenzo’s Artisan website
  • Please submit updates for personal profiles section on our website

• Arts & Sciences (Lady Veronica da Lucca)
  • The May A+S class on gnocchi making taught by THL Mariana had a great turnout – and the gnocchi were delicious!
  • This month’s class night will be on Commedia del Arte, taught by THL Mathias
  • July’s class night may feature an autocratting roundtable, possibly hosted by Mistress Jadi

• Chronicler (Lady Raven Helmsplitter)
  • Nothing to report, but thanks to Lord Brendan for serving as stunt Chronicler!

• Reeve (THL Maire)
  • Not present at meeting, but Their Excellencies confirmed that we have money! huzzah!

• Their Excellencies
  • Knowne Worlde Heraldic and Scribal Symposium is coming!
    • 23-25 June 2017, in Knoxville, TN; hosted by Nant-y-Derwyddon. For more information, go to their: website
    • Come on out and support Meridies!
  • The weekend before the Knowne Worlde Heraldic and Scribal Symposium in Knoxville, the Knowne Worlde Dance Symposium will be held in Baltimore, MD (the lands of Fair Atlantia), 15-18 June, 2017. Interested? check out the website for more information.
  • Their Excellencies encouraged everyone to attend RUM (Royal University of Meridies), which will be hosted by the Shire of Crimson River in Clarksville, TN on 15 July
  • Tournament of Foxes (25-27 August) – Her Excellency is already beginning to recruit for Foxes teams! She has tokens, and she wants to show her support for ALL the teams – armored, rapier, and live weapons/archery! Event info here: Tourney of the Foxes
  • His Excellency is interested in revamping Baronial award structure.
    • Proposed new structure/orders
    • Entry to order once, as opposed to awards which can be given over an over. (sheet attached, received with general acclaim and mirthful commentary)
    • Discussion on merits of orders vs. awards.
    • Possibly adding a “Baron/Baroness’ Pleasure award for multiple recognitions
    • Lorenzo will post this for discussion outside the meeting (FB and website). Would like to have comments set up for vote by next month’s business meeting? Think about who you want to recommend…
  • Her Excellency reminded everyone to make Kingdom-level recommendations, and that she and Lorenzo would love to hand out awards at Red Tower
  • Some discussion of how award recommendations work, particularly for polling orders
  • If you’re having issues with OP spellings and accuracy, contact Mathias or Lucien

• Seneschal (Master Wistric)
  • Margavati mentioned an old office, that of site deputy (within the senschal office), that focuses on researching and databasing potential event sites). Would anyone be interested in volunteering for this office? Contact Peryn and/or Lorenzo for help, as they had both done some work previously collecting information on potential sites.
  • Wistric and Maire discussed developing more event infrastructure. Recommend potential investments…
    • Kitchen stuff
    • Golf cart? (or include in event budgets?)
    • Pop ups?

Upcoming Events

• Red Tower (6-8 October 2017)
  • Bathrooms too far away at Booker T, so we will be looking to add portapotties to the site.
    • We expect to make it work in current budget.
    • Checking with park staff for approval.
  • Need volunteers – if interested, please get in touch with Beteena.

• Castle Wars (16-19 November 2017)
  • New site is confirmed – the event will be held at McIntosh Reserve in Whitesburg. This will require new budgets (with and without extra water for horses, since we can have equestrian activities. Adding extra water for horses, adds $2 for day trip, $1 for weekend.
  • Because the new site doesn’t have a kitchen or other feast capabilities, there will not be a feast offered this year.
  • Castle Wars Theme: William Wallace
  • Expecting MOB invitational tourney to add some people

Event Bids

• Fall Crown (10-12 November 2017)
  • Bid has been submitted, waiting to hear from Crown.

• Midwinter Arts + Sciences 2018 (2-4 February 2018)
  • Bid is in. No confirmation on hall until late September (College won’t confirm scheduling)
  • Looking for crazy cooking type volunteer to coordinate—could we manage a day board of Moroccan food (specific university in Morocco)? Day board included in admission fee.

Other SCA Business

• DragonCon
  • Nothing to report

• Archery!
  • Looking for a site for regular practice. Probable joint practice with Owls’ Nest at Viking Alchemist property (alternates include Portia & John’s in NE Atlanta or Mairghread & Piers in Cobb Co.)
  • 8 June for first practice? First one starts at noon, then future practices will begin at 10:00am.
  • Sundays, probably 1 per month.
  • Budget proposal for archery/thrown weapons stuff—attached. Note that all numbers in budget are high estimates, actual cost will probably be less.
    • Will probably store equipment at Their Excellencies’ house
    • We anticipate having this ready in time for Red Tower
    • Recommended that we purchase 3-target system
    • We can use any budget overhead for loaner gear (Mara is pricing gear)
    • Ximon wants to donate a prize—break-down banner pole for first competitive shoot, Mara recommends waiting until July practice
    • Discussion on website/fb to encourage donations
    • Financial committee passes proposal (except for exchequer, not here tonight)
    • Barony passes proposal
    • Please note: Budget and information documentation will be made linkable once I have the PDFs –Chronicler

• Lucien suggests that with all the events in the works over the next couple of months, we should have additional mini business meetings during other Baronial meeting nights (possibly project nights?) to facilitate updating the populace on event planning

• THL Andreva and Mistress Jadi will be starting project nights again, on the 2nd & 4th Thursdays of each month at their home. Please contact them for address/directions.

Non-SCA Business

• 24 June 24: the Festival Singers of ATL will be presenting a Fundraiser cabaret, $20 tickets, “Ease on Down the Road;” Andreva & Katie will be singing duets.
• 18 June – Margavati mentioned that a Makers Market will take place at Stove Works on Krog Street

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 5 July 2017, at the Atlanta Friends Meeting House.

–Raven

South Downs Baronial Business Meeting

5 April 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lord Brendan de Hay (mka Ben Hay), South Downs Stunt Chronicler.

Lord Lucien d’Artois called the meeting to order. Master Wistric, warming up to take over as Seneschal, chaired the meeting.

Officer Reports

• Herald (Lord Lucien d’Artois)
  • Talmere’s Lusty Month of May will be hosting this year’s Meridian Heraldic and Scribal Symposium, so come on out! (13 May, Pickett’s Mill Battlefield Family Group Shelter

• Chronicler (Lady Raven Helmsplitter)
  • Lord Brendan reporting on behalf of Lady Raven – nothing to report

• Armored Marshal (Lord Robert Throckmorton)
  • Deputy marshal Lady Mairghread reporting on behalf of Lord Robert
  • We need to make sure people are aware of new location (Liane Levetan / Brook Run Park, 4770 N Peachtree Rd, Dunwoody, GA 30338)
  • Let Robert know about anything else needed…
  • Wistric points out that Owls nest is looking for folks to help with a demo, the Medieval and Renaissance Faire at Swift Cantrell Park on April 29

• Rapier Marshal (Lord Brendan de Hay)
  • New practice location! Liane Levetan / Brook Run Park in Dunwoody
  • It’s time for the annual gathering of superfluous information to feed this year’s quarterly reports. Watch for update requests.

• Webminister (Master Wistric Oftun)
  • Deputy Webminister (Lord Pietro) has updated page, including a Dramatis Personae page listing members of the Barony and their interests / skills
  • Please submit profile updates using the form on the website
  • Stunt Chronicler’s note: Pietro has done some really good work on content. Everyone should check out atlantasca.org!

• Arts & Sciences (Lady Veronica da Lucca)
  • Lord Camulocaros taught a class on the history of beer last month
  • The topic of this month’s class will be blending and shading (painted elements in your illuminations), taught by Lady Veronica; she will teach teach this at Fools War as well
  • Please send Lady Veronica info for quarterly report; paper being passed as well

• Chatelaine (Lady Stella di Silvestri)
  • We welcomed new (and newish) folks – Nick, Jessica, and Conrad

• Their Excellencies
  • Fools War is coming!
    • Lady Alisandre is coordinating the South Downs camp at Fools War, period tents will be placed toward field side, and modern tents by road ( we have 3 lots)
    • If you are eating with group, please post on Facebook tonight, so she can plan the menu
  • Knowne Worlde Heraldic and Scribal Symposium is coming!
    • 23-25 June 2017, in Knoxville, TN; hosted by Nant-y-Derwyddon. For more information, go to their: website
    • Come on out and support Meridies!
  • Castle Wars Discretionary fund – Owls Nest is looking for someone to host a fundraiser lunch at Crossroads (16 September 2017). This would be a good opportunity to increase the budget for the Castle Wars revel fund
  • Congratulations to Pietro and Mairghread, the new Baronial rapier and armored champions! They both fought well and honorably!
  • Their Majesties Meridies have announced a new program – the Youth and Family Achievement program, the goal of which will encourage families and children to get involved in the arts and sciences. Volunteers are needed – share your knowledge and skill with the youth of Meridies!

Event Bids for 2017

• Red Tower (6-8 October 2017)
  • Lady Giuliana (w/ assistance from Mistress Adela), will autocrat
  • Event will be held at Booker T. Washington Park in Chattanooga
  • We will rent the group camp, which includes the hall in rental fee, cabin space, and camping
  • Will survey site at Artsy Crown
  • There is a bath house at the site, so there will not be any need for portapotties
  • We may lose some attendees from the south, due to the additional travel distance; however, as Bacon Bash does not conflict this year, we may draw additional attendees from the northern parts of the kingdom
  • Break-even at 270 people
  • Expected fees
    • Daytrip – $7 preregister, $10 at gate, camping $10-/-$13
    • Feast $8/head
  • 104 paid feast spots (+16 high table) available
  • At least 80 beds (cabin?) available
  • Need rapier marshal (Master Wistric volunteers)
  • Theme is Roman
  • Need lunch, breakfast people (fundraiser?)

• Castle Wars (16-19 November 2017)
  • Lord Piers will autocrat, with assistance from Sir Iastreb (If Yazzie wins Crown, Mistress Liz will step in to assist)
  • As discussed in previous meetings, site will be the Al Sihah Shrine in Macon
  • Site fees:
    • Total cost $7,024
    • $20 onsite, $18 pre-reg
    • Feast — $10/head; Lady Mairghread will feastcrat
  • Travelers’ fare and breakfast will not be offered
  • Will plan to have a fundraiser lunch available for hosting
  • Break-even is 250 weekenders, 125 day trips, 96 feasts (8-16 for high table)
  • We are expecting more attendees than last year (2016 had 600 adult attendees)
  • MoB invitational tourney could be a big draw for rapier fighters.

KLE (Kingdom-Level Event) Bids

• Due to recent changes in kingdom law, we will not be able to bid on Fighters’ Collegium; we need to find another event to bid on
• South Downs and Bryn Madoc both need an event to bid on
• Joint bid with Bryn Madoc, Depedale, and South Downs on Fall Crown
• Potential site for Fall Crown – McIntosh is current likely site
• Even split on costs & profit
• Complication – Fall Crown is scheduled the weekend before Castle Wars
• Bryn Madoc and Depedale both have people available
• Matthias will begin the bid process, and cancel the Tallapoosa reservation

Other Upcoming Bids

• Midwinter Arts + Sciences (2-4 February 2018)
  • We need a bid

• DragonCon
  • Closer than you think (1-4 September 2017)
  • His Excellency & Master Wistric were discussing whether the table is worth the effort
  • It’s a burden on Their Excellencies and the Chatelaine
  • Has there been a return on the investment?—NO TABLE
  • Parade is still important
  • Duke John suggested that a demo would be better / more fun than a table
  • Talk to Bam, Keith, etc. to find out who we contact about a demo room? Ximon will take point on querying that
  • Chariot needs humans, and may have an extra passenger (Vortigern), so more “horses!”

• Finance committee pre-approved event bids, so voting on bids?
• Red Tower—Passed
• Castle Wars – Passed

Non-SCA Business

• Museum Replicas sale is coming up – likely 20 May

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 3 May 2017, at the Atlanta Friends Meeting House.

–Raven

South Downs Baronial Business Meeting

1 March 2017, 7:30pm

Atlanta Friends Meeting House

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

THL Mathias Blackett called the meeting to order.

Officer Reports

• Chronicler (Lady Raven Helmsplitter)
  • Working on newsletter
    • Not too late to submit content – still looking for articles, artwork, officer/guild columns! Please contact Lady Raven via Facebook or e-mail at mawrtyr88@gmail.comwith your questions or submissions
    • New deadline – before Gulf Wars, hoping to publish issue end of March/early April
    • Name for newsletter: The Read Tower

• Rapier Marshal (Lord Brendan de Hay)
  • Rapier practices are held Sunday afternoons (concurrent with armored fighter practice) and Tuesday evenings, usually at Blackburn Park. Check the Facebook group “Atlanta SCA Fighting” for updates and changes (such as cancellation or temporary location changes due to weather).
  • Attendance at practice varies dramatically, but rarely fewer than four, and sometimes as many as 14. We have some new (to us) folks joining us in the last few weeks as well. Welcome to Konrad, Will, David, and Somber.
  • Recent stuff:
    • Meridian Challenge of Arms was a successful day, thanks in large part to the support of non-fencers who came out to herald, marshal, make pretty scrolls, and other cool stuff. We rapier folk think you guys are awesome.
    • Special congrats to Master Wistric, who won the armatura challenge, and finished the day with an awesome match vs. Don Lazarus Gage.
  • Upcoming stuff:
    • Gulf Wars! If you’re going, and planning to fight rapier, Baroness Adela’s Gilded Companie will be under the command of Master Wistric. I understand Masters Wistric and Morgan will be representing the Order of Jerusalem.
    • We hear rumors that Her Excellency has suggested March 26 as the day to choose this year’s Baronial fighting champions. It also happens that Lady Raven has been discussing that date with other local groups for us to host a regional practice. Watch for further announcements on both topics.

• Armored Marshal (Lord Robert Throckmorton)
  • Armored fighters practice continues on Sundays – this pas week had a small turnout but practice was good

• Chatelaine (Lady Stella di Silvestri)
  • Demo season is coming! Abel is coordinating Streets Alive! on 11 June over by Georgia Tech. Streets Alive is held several times a year, throughout the city – the 11 June event is the most likely to not conflict with other SCA events, so come on out!

• Webminister (Master Wistric Oftun)
  • We have a website!

• Herald (Lord Lucien d’Artois)
  • Talmere’s Lusty Month of May will be hosting this year’s Meridian Heraldic and Scribal Symposium, so come on out! (13 May, Pickett’s Mill Battlefield Family Group Shelter
  • Speaking of Heraldic and Scribal Symposia, the shire of Nant-y-derwyddon will host this year’s Knowne Worlde Heraldic and Scribal Symposium, in Knoxville, TN, 23-25 June, 2017. For more information, go to their: website

• Arts & Sciences (Lady Veronica da Lucca)
  • Last week’s class was on bliauts, taught by Mistress Sunneva. This month’s A+S class will be on an intro to all things beer (yay!), and will be taught by Lord Camulocaros

• Their Excellencies
  • Gulf Wars is coming!
    • Please volunteer for raffle tickets and $ for the barony. we have been challenged to provide 75 hrs of volunteering by Baroness Iron Mountain. She is certain that we can easily hit that, so we want to crush that goal 🙂
    • We are processing in with TRM on Tuesday for opening ceremonies – need volunteers for banner holders (need to wear black and white garb)
    • Thursday is Known Worlde party – volunteer! have fun! drink responsibly!
  • Coronation!
    • Challenges for scroll cases and for regalia. Next week’s project night will be building scroll cases. Mistress Serafina commented that her office has a pile of cardboard she can contribute to the scroll case cause.
    • Mistress Symonne will make a silk banner for the group that provides the most scroll cases, as well as perhaps some finger loop braiding.
  • This month will be our 5th Wednesday garb potluck! Stay tuned for further details.
  • Baronial rapier and armored championships! Will be held at the upcoming Regional Rapier practice on 26 March
  • MCA scrolls – 4 of the 8 champions scrolls were bestowed upon South Downers (yay!)

• Seneschal (THL Mathias Blackett)
  • Master Wistric will step up as Seneschal in April

Post-Mortem for Midwinter Arts + Sciences

• Food location was great! Having it in the second-floor lounge area worked out really well.
• Third floor setup for A+S also worked out really well – good space to organize all the competitions
• Yay for multiple lounges – having space for attendees to relax on each floor was greatly appreciated
• Mathias is talking to Duke Thomas about the possibility of using KSU as a future event site
• Merchant space is still problematic – hallways were crowded. Maybe take one of the lounges as a merchant space? perhaps a classroom near the lunch?

Event Bids for 2017

• Event site updates:
  • Mathias is talking to Duke Thomas about KSU, but it’s too late to get it for RUM. Maybe Fighters Collegium? Fall is really congested with big events. We just need a field, a place for court/feast (BBQ?)
  • Tallapoosa was also suggested, as we’re already familiar with the site
  • Mathias will post updates on Atlanta SCA
• General future event discussions
  • Mathias and Wistric wants to get people together to see who tends to do what all the time, and come up with a strategy to determine what and how can we teach each other those skills so we can cover each other better?
  • This would also be a great opportunity to learn how to do a particular job. Jadi has offered to head up the autocrat roundtable
  • Margavati mentioned that many newcomers have a common problem – how to get involved if you don’t know where to start? Raven will look into how this can be added to the newsletter (as a column? in the information section?)
• Upcoming bid deadlines
  • Bids for Red Tower and Castle Wars are due for next month’s (April) business meeting.

Upcoming Events

• Fool’s War (7-10 April 2017)
  • Mistress Allesandra is heading up the A+S competitions, and she needs judges. You do not need an OVO to judge – just have someone vouch for your experience/knowledge.

Non-SCA Business

• Project night 2nd and 4th Thursdays at THL Andreva’s and Mistress Jadi’s home
• There is much interest in rebooting the South Downs Supper Club – for further info, check out their Facebook group

All the business issues having been addressed, the business meeting was closed.

Next South Downs business meeting will be held Wednesday, 5 April 2017, at the Atlanta Friends Meeting House.

–Raven