Meeting Minutes, Society ANNOUNCEMENTS

July 2021 Baronial Business Meeting

South Downs Baronial Business Meeting

07 July 2021, Time: 1932

Notes submitted by Signora Aelia Bassina, South Downs Chronicler.

Lady Bú Feiyan called the May meeting to order. Our Seneschal, Master Nikoslav Mikolaevich , greeted the populace joining the Zoom meeting. Nikoslav read the Kingdom Anti-Bullying statement.

Officers Reports

Seneschal, (Master Nikoslav Mikolaevich)

  • Red Tower
    • Pre-reg only. However, things are changing each week so we may have pay at the door.
    • Bid passed

Herald (Lady Bú Feiyan)

  • The 2021 Virtual Known World Heraldic and Scribal Symposium coming up July 9-11, 2021

Knight Marshal (Lady Mairghread Wilson)

  • Official Heavy Fighting Practice will reopen 18 July from 12-3 pm at Liane Levetan Park
  • Reopening guidelines for Phase 1:
    • All Kingdom Guidelines will be adhered to include masks worn for non-vaccinated folks
    • Heavy & Rapier are able to practice on the same day/time, but at opposite ends of the greenspace to limit exposure and count our numbers separately toward the 20 allowable.
    • Heavy will be using a pre-registration sign up through Sign Up Genius to help facilitate the limited attendance (to be sent out after the meeting).  
      • Both fighters and spectators need to sign up in advance.  
      • Pre-reg collects info needed for Kingdom Rosters (mundane name, contact info, blue card info/waiver on site) which have to be submitted w/in 7 days of activity
      • “Walk-ins” will be allowed until capacity is reached.   
        • Walk-ins must fill out their info on a paper roster.  
        • If not signed up in advance you run the risk of being asked to leave.  
    • You must have all your own kit.  Loaner gear will not be available for heavy fighting until a later Phase of reopening.
    • We plan to conduct armor/weapon inspections at fighter practices for a several weeks to make sure everyone’s kits are in order 
    • You will be responsible for your own hydration

Rapier Marshal (Captain Brendan de Hay)

  • Per postings on the various relevant Facebook groups:  With our entry to Phase 1 of re-opening, I plan to start rapier practices this coming Sunday, 7/11, at noon, at Liane Levetan/Brook Run Park I Dunwoody.
  • Per current regulations, policies, and very prudent precautions, we are limited to 20 participants, and we must keep an attendance roster in case there is a need for contact tracing. Therefore, pre-registration is required.  Sign up is via a Google form, link is in my previous fb posts.
  • Feel free to contact me with questions, fb Messenger or email (rm.southdowns@meridies.org).
  • Royal University of Meridies is coming up, 7/16-18.  Please join us online.  If my day is shaping up as expected, I’m in a RUM organizational meeting as this report is being delivered, and I promise to post anything relevant as soon as I can.

Live Weapons (Mistress Mara Palmer)

  • Unlike rapier and heavy, live weapons is combined with Owl’s Nest.
  • Per HM, Live Weapons can’t resume until Phase 2.
    • It’s a moot point until we have new target stands. 
    • 3 target stands will be about $100

Reeve (La Onesta Signore Justina di Silvestri)

  • Quarterly bill for storage unit is paid.

Quartermaster (Master Ximon Martillo de Cordoba) 

  • I have decided to delay inventory until early August and will contact people that I feel need to be at that inventory

Chatelaine (Lord Nikon Dawidowicz & Cellach ingen Oengusa)

  • Prince Wulfstan is looking to make recruiting videos (starting with twenty-somethings, I think) if anyone wants to get involved
  • Spoke about recruitment with Wistric last week.

Demo Deputy (Lady Bú Feiyan)

  • I have not heard back from any of my contacts.
  • If anyone has any ideas where we can do demos, please send them to me.
    • Especially in a place with a minority presence.

Arts & Sciences (THL Alisandre de la Chapelle)

  • There will be a sew-a-long for a rectangular tunic/shift using the seamstrue custom pattern generator starting in a week or two details will be on the FB group as they unfold
  • I’d also like to plan a FineFabrics field trip for this weekend.  What are the parameters we need to follow? Max 20, must have a roster of who was there but we don’t have to pre reg?

Provost (Daegam Soong Myeong-Su)

  • Class this month will be Constructive Criticism and A&S Feedback with Acharya Mewadi Margavati Bai. 
  • I’m always looking for alternative classes for the barony, so please feel free to reach out to me if you have a class or workshop that you’d like to teach and we can schedule something. Doesn’t have to always be on class nights if anyone wants to host a workshop on the weekend or a longer class.

Chronicler (Signora Aelia Bassina)

  • I will be working on the next Newsletter and should have it out soon.
  • Still looking for a deputy. Please let me know if anyone is interested.
  • Thank you to everyone who sent me their reports. It is very much appreciated!

Social Media Minister (Lady Isabella Parr) 

  • We have social media ( aka nothing to report)

Diversity, Equity, and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai & Lily of South Downs)

  • We’re having a DEI class this month, but Lily and I are still working out the details. We will announce the topic ASAP!

Webminister (Lady Zhelana Vovkivna & HE Piers Simmons)

  • Updated all of the plugins on the site
  • Added the covid-19 reopening plan with new guidance from his majesty.
  • Posted kingdom Senschal’s message about COVID reopening. 
  • Added the board of directors announcement concerning reopening 
  • Created a baronal progress page and added the events their excellencies plan to go to.

Minister of Children (Lady Una Ulfrdottir)

  • Nothing to report

Their Excellencies, (Master Wistric Oftun & Mistress Sunneva de Cleia)

  • We miss you guys!

SCA Business

  • Lady Mairghread Wilson: 
    • Bu had talked about doing signs. I’m not sure what signs she was talking about. 
      • Laser etched on wood, something permanent.
    • Did we get a bid for Castle Wars?
      • Yes, it will be passed to the financial committee.
      • Pre-reg only.
      • Ximon: We are planning on having it at McIntosh. We’re going to keep the same time format. A couple of things we are going to try to do, we have an idea for a scenario for a war. 

The business meeting was closed @ 2107.

The next business meeting will be held on 04 August 2021, 1930, Zoom Meeting.