Meeting Minutes

December 2021 BARONIAL BUSINESS MEETING

South Downs Baronial Business Meeting

01 December 2021, Time: 1935

Notes submitted by Signora Aelia Bassina, South Downs Chronicler.

Lady Bú Feiyan called the August meeting to order. Our Seneschal, Master Nikoslav Mikolaevich, greeted the populace joining the Zoom meeting. Nikoslav read the Kingdom Anti-Bullying statement.

Officers Reports

Seneschal, (Master Nikoslav Mikolaevich)

  • Castle Wars went well, we made money
  • There is nothing crazy that happened
  • We had a non-martial injury
  • We have one MidWinter bid to go over. I will post it and let Ximon go over it. I do need to talk to the Kingdom Seneschal if there’s anything different we need to do for an indoor event
    • Ximon
      • Isabella Parr is my numbers person so I’ll let her go over it
      • I would like to get opinions on capping attendance, as we want to limit contact between non-pod people
      • Printing was offered by Angharat
    • Isabella
      • There have been small adjustments. 
      • MidWinter is pretty barebones when it comes to budgeting
        • We aren’t going to do any food
        • We only need general supplies
        • We need money for AS, printing budget, site tokens, etc
      • We are charging $10 for the day, pre-reg only. COVID documentation will need to be shown, just like at Castle Wars
    • Midwinter bid has passed

Herald (Lady Bú Feiyan)

  • Members of the populace were given out at CW
    • Ælfric Hort -Swan’s Grace
    • Pietro di Conti – Red Raven 
    • Ogata Tarō Hiroyuki – Swan’s Grace
    • Brendan de Hay – Baronial Award of Excellence
    • Piers Simmons – Baronial Award of Excellence
    • Ximón Martillo de Cordoba – Baronial Award of Excellence
    • Mewadi Margavati Bai – Baronial Award of Excellence
  • If anyone needs me to check on names or devices, please let me know
  • I still need a deputy

Knight Marshal (Lady Mairghread Wilson)

  • Castle Wars Event Report has been filed.
  • 16 fighters in Champion’s Tourny
    • King’s Champion (Winner) – Barthelemy of Illyria
    • Queen’s Champion (Based on Chivalry, Courtesy & Prowess) – Iain MacArthur
    • Melees had a couple of calibration issues, but overall went well 
  • Upcoming practice considerations:
    • 12/5/2021 – Practice
    • 12/12/2021 – Practice
    • 12/18/2021 (Sat) – Regional Practice at W GA University; no practice on Sunday
    • 12/26/2021 – Christmas Holiday – NO practice
    • 1/2/2022 – New Year’s Holiday – NO practice

Rapier Marshal (Captain Brendan de Hay)

  • Castle Wars was a success for rapier as well
  • Practices have been happening, and there has been a rapier presence most weeks.  Thanks to Master Ximon & Master Wistric for covering my gaps.
  • We are nearing the point of being able to re-start Tuesday evening practices.  We’ve done one “dry run” with the lights, and I’ve got notes on how to tweak the lighting kit to make it more usable when I’m not there.  I feel like we might try to officially re-start Tuesday evenings at the start of the new year (1/4/22).
  • Speaking of practices, I may not be able to make Sunday this week, due to work issues.  If I can, I will, but I may need some coverage help.

Live Weapons (Mistress Mara Palmer)

  • We had archery at CW and it was good. 
    • We had about 20 people on the range
    • 9 people participated in the Baronial tourney
  • Also since we had to build stands for the event, we’re set for practices once we start them again

Reeve (La Onesta Signore Justina di Silvestri)

  • Castle Wars Total income, minus expenses is in the close estimate of $4,192.40. I have a few other considerations before the number is accurate, and on that topic can anyone who has any holdout receipts that I have not seen please talk to me by the end of the meeting because I have to finish this report for accurate numbers
  • 310 Adults, 55 non-member Adults, and 39 children
  • Also, preregistration only and SCArs is excellent for bookkeeping and is much easier for the staff and I personally am a fan and hope it continues to be something we put to use
  • I forgot to mention, PLEASE keep in mind when you do baronial purchases DO NOT add personal items on the same receipt. I cannot process receipts with personal expenses. 
  • Thanks to the awesome speakers and to Baroness Emelina for sharing the Theodosia colloquia that was hosted at castle wars on social media. I got a ton of interest for future salons and I would like to make it a reoccurring format for discussing a&s, so if you are interested in short ten minutes of sharing your SCA topics, please reach out and I would love to coordinate speakers for future events. Possibly for the next castle wars, I am working on teaming up with the Ca d’Oro Salon of Gulf wars fame to have our own Salone to host.

Quartermaster (Master Ximon Martillo de Cordoba & THL Isabetta de San Marco) 

  • Thanks to everyone that helped load out and unload for Castle Wars. It is greatly appreciated. It’s little things like that that really help. 
  • In January, Isabetta de San Marco will be taking over as quartermaster and I will be assisting as needed for any help on things. I want to thank her for taking this position over from me, and the baronial inventory is in great hands with her service

Chatelaine (Lord Nikon Dawidowicz)

  • We have a new person, Tiffany. I was, unfortunately, unable to meet her at CW, but Charlie did! She made a wrap-up video for YouTube that was shared with the Barony!

Demo Deputy (Lady Bú Feiyan)

  • Right now, I do not have anything planned for future demos
    • Do we want to do indoor or outdoor demos in the upcoming months?
      • Ximon expressed concern about doing any indoor demos due to cold and flu season
  • My sister came to CW and would like to volunteer to teach a Medieval Math class

Arts & Sciences (THL Alisandre de la Chapelle & HE Rhiannon verch Madyn)

  • A thank you to the teachers that taught at CW.  
  • A heads up to think about teaching at MW. 
  • A reminder about virtual Magna Faire next weekend (December 11)

Provost (Daegam Soong Myeong-Su)

  • No classes for December for the holidays. 
  • Thanks to all who have taught this year! 
  • Thanks to Lorenzo for organizing classes for CW this year. 
  • Looking for someone for a deputy if someone wants to help organize classes for the barony and our events!

Chronicler (Signora Aelia Bassina)

  • Still looking for a deputy!

Social Media Minister (Lady Isabella Parr & Lady Agnes Halydaye) 

  • Approved 3 new members to our FB group.
  • 16 new followers on IG. 
  • Castle war was very well received on social media Thank you to everyone who took photos for me!  Some of the kingdom’s photos were even reposted by Society! So good job everyone!!

Diversity, Equity, and Inclusion Officer (DEI), (Vidushi Mewadi Margavati Bai & Lily of South Downs)

  • There isn’t a whole lot to report
  • Hopefully, we will have something to talk about next month
  • I don’t think there will be a class this month due to it being so close to the holiday period. We are going to push the class to January

Webminister (Lady Zhelana Vovkivna)

  • I have updated all of the plugins and updated WordPress. I also created an account for the Kingdom Eastern Regional Webminister.
  • Added all awards from Castle Wars.
    • Ælfric Hort -Swan’s Grace
    • Pietro di Conti – Red Raven 
    • Ogata Tarō Hiroyuki – Swan’s Grace
    • Brendan de Hay – Baronial Award of Excellence, Meridian Majesty
    • Piers Simmons – Baronial Award of Excellence
    • Ximón Martillo de Cordoba – Baronial Award of Excellence
    • Mewadi Margavati Bai – Baronial Award of Excellence
    • Mairghread Wilson – Argent Comet
    • Ælfric Hort – Weapons Master
    • Isabetta de San Marco – Pelican Writ
  • A page has been set up for all the positions looking for deputies. Please send me that information as soon as possible
  • I am looking for a deputy

Minister of Children (Lady Una Ulfrdottir)

  • We had 12 children attend children’s activities at Castle Wars. 
  • Thank you to Bloody Ridge for letting us use their communal tent since there was nowhere set aside for us to set up. 
    • We mostly had teenagers attend, and I’m glad they had somewhere to go. 
    • They did, however, appear to run off a number of younger SCAdians.
    •  Myndee and I would really like to make splitting up the kids a priority. The teens and pre-teens really need a place to go, but grouping all of the ages together really isn’t working.

Their Excellencies, (Master Wistric Oftun & Mistress Sunneva de Cleia)

  • First, thank you for Castle Wars. You guys are the best.
  • I can’t wait to see you all at MidWinter.
  • We need award recommendations.
    • If you don’t want to do the form, please reach out to us.
  • We did have a new award! It’s the Baronial Award of Excellence. It’s something you can award over and over. The regalia is going to be up to the sitting baronage. It’s for outstanding service to the barony.
  • We are looking forward to having in-person meetings in the new year. 
    • We are looking at implementing some of the items from virtual SCA to in-person meetings.

SCA Business

  • Ximon & Isabelle for MidWinter
    • We are looking for teachers, it’s on February 5th (weekend before Superbowl weekend)
    • I don’t know if there’s interest in doing a fighter practice after. Mairghread did mention that a large regional fighter practice that happens after MidWinter
    • We are going to have logistics issues with how many people are going to be in classes and how people are going to move between them. We are going to review that on our physical walkthrough
    • Justina will not have a vigil at MidWinter
    • Troll will be at the gym area, as of right now
    • We don’t know what’s going to happen with the new variant. We’re going to move forward as though it’s going to happen
    • Total props to Isabella for being the numbers person
    • If you have any questions, the best way to contact Ximon, please reach out to him via FB messenger
    • Questions
      • Lily – I wanted to ask if you had any thoughts on quiet spaces? If you could just keep that in mind when you do your walkthrough
        • Ximon – we can do a room. We may not be able to do one on every floor, but we will have a room

The business meeting was closed @ 2033.

The next business meeting will be held on 05 January 2022, 1930, Zoom Meeting.