March Business Meeting Minutes - Barony of South Downs

South Downs Baronial Business Meeting

2 March 2016, 7:30pm

Decatur Recreation Center

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler

Officer Reports

Chatelaine (Lady Stella di Silvestri)
- lots of newcomers at MCA (yay!)
- We need more loaner garb, especially for girls
- Justina had some not-quite-period garb she can offer.

Arts & Sciences (Lady Veronica da Lucca)
- Veronica introduced herself as the new A&S officer
- Hopes to brain storm with everyone about what type of classes people wanted to have over the next year. If you have any ideas for classes, or are interested in teaching a class, please contact her

Rapier Marshal (Lord Brendan de Hay)
- We now have an indoor site (for bad weather) used it twice so far, all works well. The site is the warehouse and parking lot at his office, near 285 and Peachtree Industrial. Any location change will be announced in the Atlanta SCA Fighting FB group.

Herald (Lord Bjorn Gullharr)
- Submissions
  -  Stella di Silvestri – submitted name and device in February
- Awards
  - Mathias Blackett – Kingdom Bard
  - Sefa Mjoksiglandi – AoA
  - Maire Dhocair Inghean Chiarain – Grant of Arms (GoA)
  - Allesandra Fioravanti – Meridian Majesty
  - Maddalena da Firenze – Meridian Majesty
  - Maddalena da Firenze – GoA
  - Mara Palmer – Laurel
  - Toki Ima – Tower Gules
- PSA from Sir Iazzie – don’t wait until Gulf Wars (or other similar event) to submit name/device; it’s much faster to go thru local group. Lady Marianna said, for example, that she would get Gulf Wars submissions 3-4 months after the event ended.

Reeve (Lady Maire)
- Midwinter A&S made $1006.42
- The Barony has $12,301.12 in the bank (yay!)
- We have $1800 in bills for the rest of the year – we are in great shape!!! (yay encore!)
  - Fantastical discussion began about what to do with all that extra money
- At Gulf Wars, Maire will find out if all the local reeves stay on top of their submission deadlines, we may be able to start using Paypal for events. There will be a seminar at Gulf Wars for the reeves about this.

Their Excellencies
- Mistress Adela arrived! (jubliation from the populace)
- Discussion about baronial encampment at Fools’ War ensued. Anyone interested in participating in the encampment, get your reservations ASAP in and (if there are enough people interested) a baronial campsite could be set up.Fools War is the weekend of 9 April 2016, the weekend after coronation.

Seneschal (Lord Mathias)
- We are likely to get the bid for RUM; if so, it will be held at University of West Georgia (where Midwinter and MCA were held)
- Discussion began about organizing classes based on floors in building, but most of that is managed by RUM, not us. Will propose such an organization to RUM to see if they agree.
- Looking at holding possible fundraiser lunch outside? Group has already offered to set up fundraiser lunch. There is an area where we can grill outside. This fundraiser lunch will be instead of lunch feast.
  See below in Upcoming Events for more information.

Upcoming Events

Gulf Wars (12-19 March 2016)
- The Barony has been asked to take care of waterbearing on Wednesday. Please consider volunteering! We can earn volunteer points that will get credited to the Barony, and funds get distributed based on volunteer points. Must fill out volunteer form when you get to site – the only way that you’ll get credit. Extra bonus – volunteers receive raffle tickets based on the number of volunteer hours each person earns, then get to bid on items in the volunteer raffle.
- Wednesday night is Meridian social (in Bede Hall). She will need help with set up and decoration – If interested in helping, please see Maire (another opportunity to earn volunteer points!).
- Mariana is helping host the Knowne World party, and would love volunteers to help her with this.

RUM (16 July 2016)
- We are likely to get the bid for RUM; if so, it will be held at University of West Georgia (where Midwinter and MCA were held)
- Chancellor takes care of all classes and scheduling. if you would like to teach a class, go to the RUM site and they’ll try to put you in the schedule.
- We will need a lot of volunteers to run the event (logistics). troll, fundraiser, etc. Please see Veronica or Maire if interested

Demos

DragonCon
- Stella is point person for all things DragonCon
  - We are already signed up for the parade
  - We will need volunteers for the table
Duke John asked if we want to use the chariot again this year. This past year, there was some confusion and awkwardness; we need to figure out well in advance who will pull the chariot – at least two, even better four or more who can commit so no one has to pull the chariot the entire distance.

Other SCA Business

Red Tower (30 September-2 October 2016)
- We are now accepting bids for Red Tower (end of September); there is one bid in the works so far, but additional bids are welcome.
- If you’re interested in submitting a bid, deadline is the May business meeting
- Matthias is looking at finding a better site than Little Tallapoosa
- Reminder about parking fee changes (cost per car)

Midwinter A&S (3-4 February, 2017)
- Accepting bids!
- Looking for a new site so we don’t have to mooch off of Sibylla

Baronial Project Night
- Andreva reminded all of us about project night at her and Jadi’s house
  - 2nd and 4th Thursdays, 7-11pm
  - Contact Andreva or Jadi for directions

Knowne Worlde Dance and Music Symposium
- Wistric is still looking at pulling a bid together. Considering GSU as a site

Other Business

Justina has created a facebook group, The Graveyard Galère, for those who are interested in the study, sharing, and exploration of the arts and sciences of the more macabre and eerie aspects of the medieval world. Everyone is welcome to join the group.

Next South Downs business meeting will be held Wednesday, 6 April 2016.

–Raven

Medieval Recreation in Atlanta, GA