June Baronial Business Meeting - Barony of South Downs

South Downs Baronial Business Meeting

1 June 2016, 7:30pm

Decatur Recreation Center

Notes submitted by Lady Raven Helmsplitter (mka Helena Bretherton Hay), South Downs Chronicler.

Officer Reports

Arts & Sciences (Lady Veronica da Lucca)
- Lady Justina will be teaching a veils (and hairstyles?) class during the 4th Wednesday meeting (29 June)
- We are now having two classes each month, the 3rd and 4th weeks. We have an opening for the 3rd week session – please contact Lady Veronica if you are interested.

Reeve (THL Maire Dhocair Inghean Chiarain)
- We have money and we’re looking to spend some of it!

Chatelaine (Lady Stella di Silvestri)
- We have a demo coming up (Streets Alive Atlanta, 12 June). Event starts at 3pm, but we’ll be able to set up an hour early (2pm)

Herald (Lord Bjorn Gullharr)
- Submissions
  -  Pietro’s device passed Laurel (hooray!)

Rapier Marshal (Lord Brendan de Hay)
- We have practices on Sunday afternoons and Tuesday evenings, as usual

Webminister (Master Wistric Oftun)
- We have a website
- Will be working on event websites for Red Tower and RUM (if RUM still needs a website)

Baronial Business

Streets Alive Atlanta (12 June 2016)
- We don’t know yet where we’re going to meet, but Sunday, 12 June is the date. Sawyer is the point person for the demo.
- Sawyer is trying to secure a secure parking lot for us.

RUM (15-17 July 2016)
- Co-Autocrats: Lady Veronica and THL Maire
- Everything is going smoothly
- Still need a crash space coordinator (Lady Raven volunteered)
- We still need several volunteers to staff Troll. Troll will be set up with several lines – teachers’ line, pre-reg line, and a day-of registration line; we hope that this will make it easier to get the teachers set up before their first class.
- Sable Sword and Legion of the Bear would like to teach a track of classes. They will need to contact the RUM Chancellor so their offer can get into the schedule.
- House Excelsior and the Southern Consortium will host a fundraiser lunch to support their efforts to build a (feast?) hall at Gulf Wars
- We are hoping to host a regional fighter practice at Blackburn on the Sunday following RUM, similarly to what we do with Midwinter

Red Tower (30 September – 2 October 2016)
- Rebecca and Mattias are co-autocratting Red Tower
- The event will be held at Little Talapoosa Park
- Looking for ideas for tokens – please contact Rebecca if you can help
- The event theme is Italian
- We have $75 in the budget for pest control (fire ants)
- Red Tower theme: Italian
- Positions needed:
  - Cook for Saturday and/or Sunday breakfast (need both);
  - Armored marshal;
  - Pottycrat (Ximon volunteered, depending on availability);
  - MoL (Maire and Domnhall are both interested);
  - Site Herald (Bam has been volunteered by Maire (this is what happens when you miss a meeting ;-));
  - A&S officer (Veronica volunteered);
  - Minister of Children;
  - Wooden Spoons accommodations; Wooden Spoons would like to host a Red Hat Tea at Red Tower for a birthday celebration.

New Baronial Meeting Space
- We have a potential site! The Friends Meeting House in Decatur (where Midwinter 2015 was held)
  - If we sign a long-term (6-12 months) contract, we can get the site for $20/week, with flexibility to expand into the sanctuary when needed ($50/night)
  - Keys can be available to Their Excellencies, the seneschal, and someone who lives nearby.
  - Pros:
    - Plenty of parking
    - Flexibility on payment schedule
    - Flexibility on space
  - Cons:
    - Default space will be smaller than we have now
  - Motion to vote, seconded, and passed unanimously!
  - First meeting at the new site will be the July business meeting

DragonCon (1-5 September 2016)
- Gerrick is coordinating rapier fighters for the parade
- Duke John’s chariot repairs/upgrades are coming along nicely
- Still need 4 people to pull chariot – talk to Ximon to volunteer
- Ximon wants to regroup in a month or so to practice working with the chariot and the parade
- Still trying to contact DragonCon staff to set up a fighting demo
- We are signed up for the fan table; Stella will put together a shift list
- Stella will arrange for wristbands for the parade participants

Castle Wars
- Today is the last day for bids for Castle Wars! Master Wistric has submitted a bid to autocrat, with Joe Devlin as his co-autocrat
  - Castle Wars will take place at the Al-Sihah Shrine in Macon, which has an indoor feast hall and a kitchen, so we can do a feast!
  - Cost for the Shrine is roughly the same as McIntosh Reserve ($1 per person more expensive than McIntosh, but there’s no parking fee)
  - Last year we had 637 people; we may not expect quite as many this year, but we still had 400 onsite at Castle Wars 2015
  - Volunteers needed!
    - Cooks for Travelers’ Fare Thursday + Friday
    - Cooks for Breakfast (Friday + Sunday)
  - Discussion about feast:
    - Feast ($15) that’s worth it and hyped;
    - Feast will be prereg *only* with hard cutoff date
    - Questions about feast charges – too high? Mariana mentioned that even an elaborate feast only costs $8 per person maybe $10 per person at the most. Requested feast price change to $8
  - Still kicking around ideas for a theme
  - Can set up Thursday morning
- Motion to vote, seconded, passed unanimously

Midwinter A&S
- Due by the September business meeting
- Potential site: Booker T Washington park in Chattanooga
- For those contemplating a bid, if the event is a full weekend, the budget will necessarily be different and should look more similar to a Red Tower budget

Other SCA Business

Non-SCA Business

Next South Downs business meeting will be held Wednesday, 6 July 2016, at the Atlanta Friends Meeting House.

–Raven

Medieval Recreation in Atlanta, GA